Document Production Specialist - fully remote

Document Production Specialist

(Saturday - Wednesday 9am -5pm)

Fully remote

Salary: up to £54,000

Large global law firm are currently recruiting for an experienced Legal Document Production Specialist to join their in-house document production department on a full-time permanent basis working fully remotely. The new permanent role will be working the day shift hours of 9am - 5pm five days per week and must include a Saturday and Sunday. The working days outside of the weekend can be flexible, ideal working days would be Saturday, Sunday, Monday, Tuesday, and Wednesday, or Wednesday - Sunday. The salary for this position will be up to £54,000 dependent on skills and experience level.

This large firm operates across 17 time zones and has more than 1,500 lawyers based in the United States, Europe and Asia who collaborate seamlessly to provide clients with high-quality representation in innovative industries that shape the global economy.

The firm are looking to grow their in-house document service and are looking to hire a technically skilled Document Specialist, this role will focus on creating and editing legal documents such as briefs, letters, charts, forms, graphics, and other written material. The team are looking for an expert in a variety of software programs including: MS Word, Excel, PowerPoint, Change Pro, iManage, DocX Tools, Express Scribe, Visio, Adobe Acrobat, InterAction, RightFax, WinZip, EDGAR/SEC filing, and other software related to the core functions of the document production department.

This will be a fully remote working position, and will be full-time working weekends, Monday -Wednesday 9am - 5pm, OR Wednesday - Sunday 9am - 5pm. The team can be flexible on the weekend working days, but your five working days must include Saturday and Sunday.

Key Responsibilities

• Preparing correspondence, memoranda and other legal and non-legal documents in an accurate and timely manner; proofread and quality check documents for content, context and accuracy.
• Formatting, editing and styling complex WORD documents at an advanced level, including mail merge, large input and tables, TOC and TOA.
• Assisting as a backup to the coordinator by performing intake reviews on general job requests.
• Maintaining shift logs, assigned job requests and special projects to ensure deadlines are met.
• Creating, editing and formatting complex technical drawings, graphics and organizational charts.
• Coordinate and manage large and complex document production projects, including documenting detailed instructions, expectations and context, and providing clear, direct, communication of requirements and project goals.
• Generate reports using Contract Companion.
• Troubleshoot and resolves issues relating to document corruption and inconsistent styles.
• Create PDF portfolios using Adobe Professional.
• Effectively communicate with department management, proactively offering ideas and solutions when issues arise.
• Assisting as back-up workflow coordinator, as requested - on an as-needed basis.
• Exercise good judgment when handling work requests and appropriately managing tasks from one shift to the other.
• Taking initiative to stay current with new approaches and changes in technology relating to document production software.

Qualifications and Skills

• 4+ years of document production experience.
• 65 wpm typing with expert proficiency in MS Office (Word, Excel, PowerPoint).
• Experience in MS Word, Excel, PowerPoint, Change-Pro (document comparison), FileSite, DocX tools, EDGAR/SEC filing, Express Scribe, and Visio, Adobe Acrobat, InterAction, RightFax, WinZip, and other software related to the core functions of the document processing department.
• Legal experience and/or professional services experience preferred.
• Excellent verbal, written, organizational and interpersonal skills with a sharp attention to detail, the ability to handle multiple tasks simultaneously and meet deadlines.
• Ability to perform under tight deadlines.
• Ability to prioritize and multi-task for efficient and effective work production.
• Ability to be a proactive, self-starter.
• Must be flexible in order to respond quickly and positively to shifting demands and opportunities.
• Ability to be highly collaborative — even in a remote working environment.

This is a new permanent role offering an impressive perks, benefits and annual bonus package along with a generous starting salary of up to £54,000 per annum, the apply for this new remote role you will need to have a solid legal document production career history and be happy with working weekends. Please submit your CV to Gemma Grima-Brown today to apply.