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Document controller

Posted 4 April by Options Resourcing Ltd Easy Apply Ended


Document Controller/Administrator
We require a document controller/administrator on a £150M construction site providing full support to a project site team whilst liaising with the Client/Professionals/Subcontractors/Suppliers to ensure the smooth running of a busy Extranet system within a site office environment.

Responsibilities
Responsibilities can include, but are not limited to:
*Full document control via recognised document control system;
*Typing letters, minutes, Reports etc (for Project team members);
*Photocopying (letters, drawings etc);
*Producing organagrams;
*Scanning documents, saving and forwarding where necessary;
*Opening and sorting emails, actioning as necessary;
*Answering telephone calls (via switchboard or personal extension);
*Covering Reception, taking/forwarding messages, dealing with visitors and deliveries, programming switchboard and forwarding site/mobile and office contract numbers to staff;
*Controlling levels of stock - ordering stationery, toner, printer cartridges, beverages, PPE, flowers etc;
*Filing (all correspondence including general and subcontractor info, drawings, toolbox talks, certificates etc);
*Electronic diary management (multi user);
*Diary management (meeting room);
*Completion and submission of S3 expenses sheets;
*Completion and update of the Disaster Management Plan;
*General site maintenance (internal and external), security and welfare provision;
*Data collation and report formatting for Project Key performance Indicators(KPI'S) Updating general and SHE notice boards;
*Provide refreshments for meetings/buffet lunches;
*Arranging client-associated social events/staff and operative social events;
*To be aware of business continuity processes via Line Manager.

Knowledge skills & experience
*5 GCSE Grades A - C, including Maths and English Language;
*Other relevant NVQ's, Accounts etc;
*IT Skills - General, Microsoft Office (Word, Excel,Powerpoint etc)

Reference: 34822029

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