Duties and Key Responsibilities:
Check and maintain accurate and robust financial records
Provide detailed monthly management accounts and conduct profit and loss analysis
Cashflow forecasting and management
Monitor and upload accurate pension data to our pension provider monthly
Ensure all HMRC filing (VAT, PAYE) and payments are made correctly to schedule
Credit control, as required
Managing customer invoicing, supplier payments and employee expenses
Overseeing the smooth running of all day-to-day finance operations
Invoice peer checking, if required
Set up and maintain HR records for all new starts, scanning copies of all required documents
Take ownership of new starts, ensuring they have a serviceable workstation with IT equipment upon arrival.
Ensure all current employees HR files are up to date and all certifications, driving licence etc. on file are current
Ensure all employee inductions/leavers are processed correctly and file accordingly
Ensure any current staff who change jobs in-house have an internal move induction completed and new contract/job description, signed.
Administer recruitment, register applicants, arrange interviews and correspond with applicants.
Review and improve our procedures, working with RACI persons as required.
Management of internal audits carried out by our internal auditors as required.
Take ownership of our non-conformances and improvement opportunities and action in a timely manner, liaising with various departments/persons throughout to close out any issues.
Management of accident reporting and root cause analysis
Fire warden duties and periodic HSSE inspections
Monthly KPI reporting, both in house and client requests
Support QHSE compliance auditing encompassing HSSE Compliance and Legal and Other Environmental Compliance Audits
Take ownership of office issues e.g. arrange for tradesmen to fix any problems as they arise
Liaise with landlord and other tenants to get any interface issues resolved e.g. alarm testing/facilities issues/parking etc.
Ensure reception is maintained during core office hours
Provide mentoring and support to direct reports, as required.
Skills and Abilities
Excellent multi-tasking and time management
Excellent written and oral communication skills
Advanced knowledge of Microsoft Office
Ability to work both autonomously and as part of a team
Driving licence preferred
Qualified first aider/fire warden desirable
Sound working knowledge of Sage 50 accounts and accounting functions
Although this is a supporting, non-technical role to QHSE, an understanding of the requirements of ISO 9001, 18001 and OHSAS 18001 would be advantages.
Prior experience in a similar role would be advantageous
Degree or HNC/HND in Accounts or Business Administration is desirable, however QBE will be considered
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