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Business Administration and Accounting Officer - Japanese enviro

Posted 6 March by People First Easy Apply Ended

Ref: 18493

Your New Job Title: Business Administration and Accounting Officer - Japanese environment

Your New Salary: GBP 19,000 - 21,000

Status: Full-time/ Permanent

Location: West London

The Skills you'll need each day: General Affairs, Administration, HR, facility management,

Who you'll be working for:

Our client is a niche player within the business travel with office based in the West London. They are currently seeking an individual to work in a varied HR and administration role to support managers across three UK-based branches. Successful candidate should have conversational Japanese language level, and has knowledge of Japanese business culture.

What you'll be doing each day:

To provide administrative and HR support to internal staff and managers across three UK branches.

HR Function:

· Be the first point of contact for HR enquiries (issues, disputes, pensions etc);

· Manage the recruitment process including liaison with recruitment agencies, scheduling and conducting interviews, issuing relevant correspondence;

· Issue HR-related documentation, such as contracts of employment and offer letters;

· Keep personnel and annual leave files up-to-date;

· Ensure UKVI sponsorship responsibilities are fulfilled (record keeping, passport checks);

· Induct new staff and coordinate training as necessary;

· Ensure Employee Handbook and HR policies are kept up to date;

· Liaise with the HR consultancy company as appropriate;

· Administer the rewards scheme (childcare vouchers, health insurance);

· Support Japanese expatriate staff as necessary;

· Communicate with and support staff on maternity leave.

Administration and Facilities Management:

· Renew travel agency licences, bonds and company insurance;

· Picking up client's phone calls

· Join client meetings to support managers as necessary;

· Check the wording of contracts and service level agreements;

· Produce monthly sales and travel reports;

· File company documents securely;

· Draft and send standard letters and emails;

· Liaise with IT support company and software suppliers on IT issues;

· Liaise with landlord and external suppliers on facilities issues;

· Monitor stock of office supplies (stationery, water, etc) and order as appropriate;

· Deal with post and deliveries;

· Organise recycling of paper and other waste.

· Responsible for Pension Scheme and GDPR

Accounting Responsibilities:

· Payment transaction from clients using Dolphin System

· Preparation of payments to venders using Dolphin System

· &nbs

Reference: 34616294

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