This job has ended. Find similar jobs.

Bid Manager and Executive Assisstant

Posted 31 January by Randstad Ended


The Bid Writer and Executive Assistant to the Directorate is responsible for providing support and advice on the production of all tender and sales bid documentation, including requests for information, expressions of interest, tenders, proposals and presentations to clients reflecting corporate branding and promoting the vision, value and strategy of the company. This work spans from lead to win. In addition the role will provide EA support to the MD of Qualitair, and the Directorate.

Key Responsibilities:

Bid Writing:

  • Prepare, create & manage all incoming bids and tenders
  • Maintain track of tender documents currently in progress & track win/lose ratios & reasons
  • Contribute to the production of all tender related documents to corporate standards
  • Maintain an up to date electronic document library
  • Advising on tender documents and models
  • Printing, collating and binding documents
  • Updating bid library with documents worked on & submitted
  • Ensuring up to date Group information stored for bids
  • Cross selling of Group within all documentation where applicable
  • Maintain knowledge of market & strategies to sell within bids
  • Formatting all tender responses to comply with approved corporate style and layout
  • Organising the distribution of documents within deadlines
  • Produce requests for information, expressions of interest or referring to relevant offices
  • Maintaining an up to date Power Point Library of Slides
  • Creating new slides to reflect corporate branding for the Operations Team
  • Advising and working with the Business Development Team

EA Duties

  • Daily Email management, flagging urgent emails and ensuring timely prioritisation, action and redirection of all email correspondence as appropriate, as well as effective inbox filing;
  • Diary management - arranging meetings (locations, invites, facility requirements, agendas) including teleconferences as required;
  • Arranging all travel (including international), accommodation, parking, transfers, directions/maps and itineraries;
  • Production of PowerPoint presentations, reports and documents as required;
  • Taking minutes at meetings as required;
  • Monitoring and screening of emails / telephone call and handling correspondence accordingly;
  • Collation of monthly review documentation, such as preparing team appraisals and 1:1s and upload them onto HR system
  • Support personal expenses claims
  • General administration, correspondence;
  • Ad-hoc project work as required e.g. group purchasing, production of management information, etc

This list is non exhaustive and may change from time to time.

Reference: 34367359

Bank or payment details should not be provided when applying for a job. is not responsible for any external website content. All applications should be made via the 'Apply now' button.

Report this job