Administration Officer

Posted 24 September by Gov Facility Services Limited

Administration Officer

Location: HMP Huntercombe, Henley-on-Thames, Oxfordshire, RG9 5SB
Salary: £22K - £24K per annum
Contract: Full time, Permanent

We are Gov Facility Service Ltd, a non-profit company owned entirely by the Ministry of Justice, supplying facilities management services to 50 prisons over the South and East of the UK with an employee count of 1400.

GFSL is a Ministry of Justice owned non -profit making company who supply facilities management services to c50 prisons over the South of the UK.

Most of the works we undertake are within controlled areas and support the safe operation of the prisons.

Having formed in February 2018, GFSL has prospered in supplying quality services to all of its establishments. With a staff count of c1400 we strive to be the FM employer of choice.

We are looking for an Administration Officer to assume responsibility for:

  • Maintaining and monitoring emails, assigning tasks to appropriate member of the team, updating action trackers, status logs and ensuring response within agreed SLAs.
  • Providing advice and guidance via appropriate channels to those requesting Health and Safety, Technical and Environmental information in liaison with the team.
  • Undertake archiving in accordance with policies and procedures and maintain Safety and Technical documents.
  • Administration of policies, procedures, forms and records.
  • Managing filing of documents.
  • Assisting with managing of office services and facilities.
  • Raising purchase orders and administer the purchasing system.

You must be able to demonstrate the following Qualifications and Experience:

  • A proven track record of working within a busy admin environment, preferably within facilities management.
  • Good attention to detail and excellent communication skills.
  • Experience providing a high level of professional administration support.
  • Very good IT skills including word processing, spreadsheets and reporting software.

Why join us?

* In addition to the below we have been identified as key workers during the Covid-19 pandemic, due to the critical work that we undertake to maintain the prison estate, and so the stability and security that we offer to employees is even more relevant than ever *

You will be joining a core part of the public sector, and as a government employee can be assured of the job security and stability that the volatile private sector simply can’t provide.

You will have a consistent place of work, a supportive team around you, and be valued for your skill and experience, rather than forced to focus on profit margins for shareholders.

If you are successful, you will be offered a competitive salary along with 25 days holiday (plus bank holidays) and entry into our pension scheme from day one.

If this sounds like the perfect role for you and you’d like to find out more then please apply today and we’ll be in touch.

National Security vetting requirements, for working within the Prison Estate - Successful applicants will need to confirm their employment history for at least 5 years prior to the date of application so that pre-employment checks can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 5 years) you would be required to give a reasonable account.

No agencies please!

Required skills

  • Administrative Support
  • Office Support
  • Purchase Orders
  • Administration
  • Site Administrator

Application questions

Do you have previous experience in a similar administrative role?
Do you have experience in a facilities management environment?
Are you eligible to live and work in the UK with fluent English language skills?

Reference: 40955703

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