Admin Assistant

We have an exciting opportunity for an experienced Administrative Assistant to work for our global pharmaceutical client based in Moorgate, London. The role is a full-time temporary assignment initially signed off until end of December 2024 with a possible extension and our client offers a hybrid working model (50% office based/50% from home). The hourly rate on offer for this role is £15 - £19.50 per hour depending on experience, plus 25 days holiday pro rata and other benefits.

Completion of key administration tasks such as:

Administration support for externally facing meetings and consultancy including, but not limited to:

• Support the administration and approval flow for Veeva Vault Promo-mats, including setting up job bags
• Arranging certification where appropriate (i.e. Slide decks, Venue certification)
• Supporting with CRM system administration associated with conducting meetings
• End to end ownership of internal administration process associated with external meetings including; working with stakeholders to ensure adherence to SOP requirements, post meeting payment processes and Payment Portal Requisitions (PPR) processing

Key Capabilities for the role include:

• Strong planning and organisational skills to manage time effectively
• Excellent IT skills, including Microsoft Office 365 Applications
• Ability to communicate effectively at all levels
• Ability to respond to changing priorities from multiple stakeholders
• Diplomacy and strong people skills
• Ability to work independently, manage ambiguity and use good judgement
• Capacity to understand and manage systems / software such as: Veeva Promo-mats, Ariba, SAP