Admin Assistant

Posted 5 February by CHANGE RESOURCING

Key Accountabilities

  • Single point of contact for all administrative tasks as appropriate
  • Collate various Client handover documents/records
  • Scan, label, save electronic documents and distribute to Client in line with CDHG framework process
  • Populate and update weekly 'Scope of Works’ document
  • Distribute 'Scope of Works’ document in line with CDHG framework process
  • Assist Site Manager in the collation of H&S Files, specific to each scheme
  • Ensure effective communication both internally and externally
  • Process and disseminate inbound/outbound post, liaising with Central Admin Team for bulk franking
  • Ensure administrative tasks are completed in a timely manner
  • To book meeting rooms as required and arrange buffets as appropriate
  • To respond to the changing needs of the Client, ensuring a positive customer service experience
  • Review and challenge departmental processes and procedures, demonstrating continuous improvement
  • Special Relationships:
    • External: Client and Supply Chain Partners
    • Internal: Directors, HR, Operational Delivery Team

Key Skills, Knowledge and Experience

Skills and abilities

  • Good level of interpersonal skills (i.e. listening, empathy)
  • Good verbal and written communications skills
  • Proficient in using Microsoft Outlook, Word & Excel
  • A team player who can support and promote Engie and CDHG frameworth objectives
  • Good communication skills, with the ability to engage people at all levels

Experience

  • Experience of supporting operational teams
  • Experience of planning, organising and prioritising workload, whilst maintaining high levels of accuracy

Key Attributes

  • Confident
  • Self motivated
  • Enthusiastic
  • Flexible & adaptable
  • Good verbal and written communicator
  • Ability to work both alone and as part of a team

Reference: 34400815

Bank or payment details should not be provided when applying for a job. reed.co.uk is not responsible for any external website content. All applications should be made via the 'Apply now' button.

Report this job