Average Events Coordinator salary in London

Company: Festival Republic Location: Farringdon, London and onsite at festivals Reports to: Head of Production Contract Type: Fixed term contract, initial duration, 1 year Working Hours: Full-time, 10am-6pm Mon-Fri plus additional weekend work where you will be on-site throughout the festival season. Typical onsite working hours are 8am - 8pm. Role Description The Event Manager is the key role within the planning team for their events. The main aim of the role is to drive forward and maintain the overview of the planning and delivery of the festival in the areas of production and licensing. Who you are Competencies / Skills / Knowledge / Experience Essential: Detailed project management / planning experienceExceptional organisational and administrative skillsJoined up thinkingAbility to prioritise and meet deadlinesContracting and managing services and staffWorking under pressure / in a pressurized environment Desirable: Experience planning large scale events (5,000 people +)Planning and adhering to a budgetNegotiation and liaison with agenciesKnowledge of licensing legislationPersonal licence holderSIA licence holderHealth and Safety/ Crowd management trainingEvent management training Behaviours Confidence to lead and manageExcellent communication and analytical skillsExceptional attention to detail and accuracyExceptional organisational and administrative skillsAnticipatory and proactive approach to problem solvingMaturity and level-headednessFlexibility You may have prior experience involving, project management; local authority licensing department; licence compliance; event management; event coordination; health and safety What the role includes The driving forwards and delivery of the planning and deals for the eventDeveloping and maintaining the timeline and checklist including the setting of targetsLine management of the Production Co-ordinator and Licensing Co-ordinatorThe licensing of the event in conjunction with the Licensing Co-ordinatorAssisting in the writing of and updating the Event Management Plan and associated appendices along with other key submitted documentsThe compliance of the event with all licensing and legal obligations as well as all other commitments made and the implementation of policiesStrong liaison with statutory and non-statutory local agencies (e.g., police, fire, ambulance service, landowner, environmental health, licensing, building control, emergency planning, planning and Highways Agency where required) to include attendance at Safety Advisory Group meetings and meetings with agencies and regular updatesFollowing up on all action points from debriefs, agency meetings, internal meetings etc.Regular liaison with and progress reports to Head of Production and Managing Director via weekly meetings or any other means as appropriateLiaison with landowners / agents re: land deal (if required) and over their requirements, tickets, meetings, reinstatement costs, etc.Liaison with police in terms of planning along with negotiation of police resources, costs and their onsite requirementsMaintaining, updating and cross referencing the security schedule with site design and system changes throughout the planning phase.The Head of Health and Safety / Security will prepare and then hand over to the Event Manager for Delivery of the specs and deal with the Security Co-ordinator and eviction team (if required)The Head of Health and Safety / Security will prepare the initial specs and outline deal with the fire safety team and the medical provision, and then hand over to the Event Manager for delivery. The Event Manager will need to maintain, update and cross reference their provision depending on site design and system changes during the planning phaseAssisting with the preparation of specifications, then booking and managing welfare, campsite stewards, arena stewards, key staff (zone managers, campsite managers etc), traffic / parking team, traffic co-ordinator, road signage, information team, lost property / left luggage / confiscations (if required), lost children team, water safety team, noise consultants, noise at work team, alcohol compliance team (if required), gas safety inspectors, structural engineers, pyro consultant (if required), CCTV, food safety / EHO teams, mystery shoppers and misc. welfare teams i.e. Samaritans, Salvation Army, table top facilitator etc. plus negotiating and ordering the onsite requirements for all of the above. Extra responsibilities during the event onsite: Attendance at all onsite agency meetingsManaging all contractors, services and staff outlined aboveOperational management and delivery of the event in conjunction with Festival Director, silvers, security co-ordinator, traffic co-ordinator and site manager etc.Ad hoc tasks as required Equal Opportunities We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It’s talent that matters to us and we encourage applications from people irrespective of their gender identity, race, sexual orientation, religion, age, disability status or caring responsibilities. The Company Festival Republic is part of Live Nation Entertainment which is the world’s leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, LN Media and Artist Nation Management. APPLICATION DEADLINE: Monday 23rd September 2024. We reserve the right to close applications at anytime so encourage early application where necessary. #LI-SL1 #FestivalRepublic

A fast-growing and global cybersecurity company is looking for an Events Coordinator to join their team based in central London. In this role, you will manage the planning, preparation, meeting set-up, and execution of events in this busy role. You will be responsible for delivering 3-6 events per week and provide an exceptional experience for the client. Role duties / key experience required: Support in all elements of event planning and deliveryAct as point of contact for the briefing requestor regarding logistical requirements (catering, gifts, transportation, maps & directions)Communicate with Briefing ManagersOrder and supervise cateringDay of the set-up of briefing roomsProvide administrative support to visiting account team and customersPurchase gifts, inventory managementOrder general supplies for EBC and provide costs to Management for budget reconciliationCoordinate with Places team (facilities) and ITRespond quickly and sympathetically to any last minute customer concerns or account team requests (maps, directions, conference room A/V support, etc…)Maintain culturally sensitivity and flexibility for international guests This is a 12-month contract with a high chance of extensions. Based in Central London, 100% on-site attendance is required. Paid via umbrella company (inside ir35). Please only apply if you can be on-site full time, 5 days per week in cetral London. If interested, please apply via the ad or send a CV to McGregor Boyall is an equal opportunity employer and do not discriminate on any grounds.

Charity Recruitment are recruiting for a Events Coordinator for an Educational Charity based near Liverpool Street in London. This is a temporary contract (with a possible extension). This is hybrid working with some days in the office. As the Events Coordinator you will be assisting in the design, planning, budgeting, and management of regional and occasionally national events, both virtual and in-person. You will be communicating and coordinating with event participants. You will act as the primary contact for participants, from onboarding through to exit coordination. You will be helping with logistical and administrative assistance as needed As the Events Coordinator you will arrange and coordinate meetings and bookings, including preparing agendas and taking minutes when required. Respond to inquiries about via email, phone, or in person. You will oversee participant data management in Salesforce and other systems. Produce reports and analytics, presenting key updates in relevant meetings . You will assist your team and the broader organisation with additional tasks and projects as needed. Experience: ? Experience in managing online events. Previous experience in administration within a fast-paced office environment. Skilled in organising meetings and taking detailed notes. Competent in using Microsoft Office, particularly Outlook, Word, and Excel. Familiar with venue procurement, contract management, and managing large budgets.