Workplace Project Manager (18-month FTC)

We are recruiting for an experienced Workplace Project Manager to join the Premises team within the Facilities and Operations Department.

The role reports to the Head of Premises and is critical in supporting the delivery of an exciting building refurbishment project working alongside the Programme Manager and Premises Project Manager.

KEY RESPONSIBILITIES //

The key responsibilities of this role are set out below and there may be others which are not listed. You may be required on occasion to work outside our normal working hours of 9.30am to 5.30pm.

Building Refurbishment Project

• Responsibility for operational logistics during a refurbishment project, in occupation, of a 250,000 + sq. ft London head office.
• Work closely with the project team and Business Services workstreams to support the successful delivery of the project.
• Responsibility for communicating information to the firm regarding workplace moves and creating engagement, delivering on the associated actions and logistics. Ensure all staff are relocated with minimum disruption to working.
• Manage projects to ensure they stay on track, on budget and in accordance with sponsor and stakeholder requirements.
• Control and take full responsibility for quality, environment, health and safety performance and Construction Design and Management (CDM).
• Maintain a high profile/visual presence throughout the office, building strong relationships with key stakeholders, suppliers and internal clients.
• Co-ordinate all moves with stakeholders including third party experts and contractors.
• Lead staff and project team assigned to the project to deliver from inception to completion.
• Ensure meetings and decisions are recorded and communicated to the project team and Business Services Workstreams.
• Create and maintain a register and action list of tasks, risks and issues.
• Provide regular status updates to relevant stakeholders including performance against programme and costs.
• Responsible for regularly auditing standards to ensure that excellent service delivery is maintained.
• With the support of the firm’s Commercial Department, monitor and control third party performance and costs.
• Identify, reduce and manage all statutory and commercial risks.
• Work with existing policies and procedures, proposing improvements where necessary.
• Manage the drawing service (AutoCAD, QFM) ensuring that plans are kept up to date.
• Support interior space planning including workplace design, furniture and fixture specification, procurement and quality control

Candidates for this position must have:

• At least five years’ experience of working in a similar role within a legal or professional services environment.
• Experienced in managing moves and in occupation refurbishment projects.
• Excellent project management skills.
• Experienced in managing fit-out/design projects and third party contractors/experts.
• A confident, proactive individual prepared to take a hands-on approach to managing their workload using their own initiative.
• Excellent interpersonal and communication skills (written, verbal and presentation). Experienced in communicating at partner level and with senior staff.
• Familiar with and competent understanding of CAD, QFM or similar space management system.
• Fully conversant with health and safety legislation and CDM.
• Comfortable accepting instructions and guidance from different angles.
• Ability to work well in a team but comfortable working on own initiative.
• A willingness to listen, provide feedback, share information and contribute ideas and suggestions as necessary.
• Excellent attention to detail and good use of grammar.
• Demonstrates professionalism in all dealings.
• Ability to build strong business relationships with internal clients and the resilience to deal with demanding individuals.
• Ability to express views clearly, confidently and succinctly in a variety of settings and styles
• Excellent organisational skills, with the ability to multi-task, prioritise and keep calm under pressure.
• A logical thinker with the ability to offer creative solutions.
• An excellent all round organiser with solid MS Office skills.