Timetables & Registers Officer

We have an exciting opportunity for a Timetables & Registers Officer to join the team across Bournemouth and Poole on a full-time, permanent basis. In return,you will receive a competitive salary of £25,662 - £27,388 per annum.

At Bournemouth & Poole College our staff are passionate and committed to achieve the very best outcomes for our students – we transform lives. We recognise and value our people as our most important asset in achieving each of the strategic outcomes within our College’s Strategic Plan. We believe it is through our people that an excellent student experience will be delivered, and this will have a positive impact in our local community. We value inclusion and we are committed to the promotion of equality, diversity, and inclusion, ensuring we have a diverse, skilled, and motivated workforce who are empowered and engaged. This makes our College a unique, vibrant and rewarding place to work.  You will be employed through Southern Educational Professional Services Ltd; a subsidiary of the College.

About the role:

As the Timetables & Registers Officer, you will be responsible for the development and operation of College-wide timetables and student attendance registration systems, to manage room bookings, and to assist in achieving efficient room utilisation across the College.

Responsibilities as our Timetables & Registers Officer will include:

• Development and maintenance of accurate and efficient timetables across all College campuses
• Operation and maintenance of student attendance registers across all College campuses
• Lead on and be responsible for the timely resolution of all enquiries received through the Timetables and Registers request queue
• Ensure student timetabled hours meet ESFA audit requirements and match the curriculum plan accordingly - liaise with College managers to address timetable related queries and concerns
• Assist with the monitoring of any unmarked registers or missing register marks; and work with curriculum areas to resolve any issues as quickly as possible
• Co-ordinate the room booking function within the College and liaise directly with department managers and examinations staff, to ensure maximum utilisation of space available
• Co-ordinate any timetable and room adjustments as necessary, due to change in availability, room allocations, or curriculum/exam requirements
• Provide key support and advice to the exam scheduling function, and work closely with the Examinations team to plan exam sessions in advance
• Provide training to staff, and ensure there is an effective service supporting all users in relation to timetables, attendance registers and room bookings across the College
• Undertake any other duties, commensurate with the grade of the post that may be reasonably required

As our Timetables & Registers Officer you’llideally have:

• Level 2 (or equivalent) English and Maths
• Experience of manual or electronic systems for recording data
• Competent in Microsoft Office applications including Excel 
• Strong Communication skills including written and verbal
• Administrative experience in a busy office environment
• Ability to work to a high level of accuracy and attention to detail

Benefits:

You will receive excellent benefits and a competitive salary:

• 27.5 days annual leave plus bank holidays, increasing to 30.5 after 5 years' service
• up to 4 days additional leave during the Christmas closure period
• Free parking at all of our college sites (where spaces are available)
• Access to Discount Schemes at multiple retailers
• Enrolment into the NEST Pension Scheme

Closing Date:  29 March 2024

Applications may close before the deadline, so please apply early to avoid disappointment.

If you feel you are the right candidate for this Timetables & Registers Officer rolethen please click ‘apply’ now! We’d love to hear from you!

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults, and expects all staff to share this commitment. The successful applicant will be required to undertake appropriate safeguarding checks which includes an enhanced DBS check as well as providing proof of right to work in the UK.