Team Administrator

Our client a leading charity located in Windsor/ Slough are recruiting for a Team administrator to join the team. This position is an ongoing temporary contract and the ideal candidate will be available to start at short notice.

Within this role, you'll provide quality administrative support to the team activities, so the team can deliver its duties and requirements.

This charity works closely with children and young people. So the ideal candidate will be passionate about improving and supporting the lives of children and young people.

The position offers Hybrid working.

Main Accountabilities

• Organise and co-ordinate support meetings within the team. To include booking rooms, distributing reports and key documents prior to meetings and making sure meetings run effectively, and minutes are typed up and circulated promptly
• As the first point of contact for the team, taking calls and screen for appropriate action to be taken, answering queries as appropriate
• Arrange appointments for visits on behalf of team, including organising travel out of borough, purchasing tickets in advance to save costs and organising for interpreters where required
• Manage the team calendar, checking all visits and meetings are covered, arranging cover for visits or meetings when staff are off or unable to attend
• Support the team manager with their diaries
• Scan and upload relevant casefile documentation to system and complete notifications and actions relevant for case files, liaising with other agencies as required
• Process invoices for the team on Agresso as required
• Act as a point of contact and liaison for the team with other teams

Person specification/ Experience

• Great administrative skills including experience of diary management
• Demonstrable experience providing office administration and service support
• Knowledge and understanding of children’s social care
• Good information technology skills to include but not limited to: Microsoft Office (Word, Excel, PowerPoint and Outlook) and Agresso (or equivalent)
• Ability to prioritise own and work of the team managing conflicting priorities and multiple pieces of work to achieve targets and statutory deadlines
• Confident taking minutes (desirable)

Qualifications/Training

• Educated to GCSE or equivalent level with a good level of numeracy and literacy
• Commitment to personal and professional development