Team Administrator

Fantastic opportunity for a Team Administrator to join one of the UK’s top professional services firms.

As Team Administrator you will provide administration support to a team of Partners, Directors, Managers, Executive Assistants and PAs.

Salary - £30,000 + fantastic benefits and 25 days holiday

Hybrid working - 2 days working in the office, after the first three months

Location - City. Amazing offices, great culture!

Hours: 9am to 5pm Monday to Friday

Team Administrator role:

• Assisting with the preparation of various types of documents and correspondence
• Assisting with new client onboarding including AML, producing Letters of Engagement, doing client checks, and following up with team members
• Maintaining and updating the team’s client database
• Providing support with event organisation for both internal and external events and doing any administrative tasks for the event (badges, signage, handouts, room set up)
• Preparing and submitting expense claim forms for fee earners if requested (using Concur)
• Liaising with internal teams such as IT support and the Facilities team, to resolve any issues the team may have
• Proactively seek client information/business cards and updates, in order to maintain and update the client and other relevant contact details on the firm’s database
• Ensuring all electronic filing is up to date and maintained at regular intervals
• Undertaking tasks delegated by EAs and PAs in including billing duties and liaising with the Finance team as required
• Proof-reading all work and checking formatting, spelling and grammar
• Applying e-signatures to documents on request
• Archiving and retrieving files and deeds from storage as required
• Support other members of the team and provide cover as and when necessary to ensure that work is completed to a high standard and meets required deadlines
• Copying, printing, or scanning documents as and when required, including preparation of large files or documents (paper and electronic), including preparation and indexing
• Organising both internal and external post including booking couriers, packages, and special post requests

Team Administrator profile:

• Have previous administration experience, ideally have worked as an Administrator supporting a large team, or as a Team Administrator or Office Assistant
• Experience of working in a corporate environment, ideally professional services or financial services is desirable
• Be hard working and able to manage your workload in a busy, fast paced environment
• Have excellent communication and interpersonal skills, with the confidence to communicate at all levels of the business, in a polite, friendly, and professional manner
• Have strong organisational, time management, and prioritising skills in order to provide administration support to a demanding group of fee-earners with different levels of seniority, in a calm and efficient manner
• Have excellent attention to detail, proofreading all work, and checking for any spelling, grammar or typing errors
• Be a great team player, with an enthusiastic attitude, and show willingness to learn and develop skills
• Have excellent attention to detail
• Have a flexible, professional approach
• Have a good level of numeracy
• Have good MS Office skills - Word, Excel, Outlook, and PowerPoint