Senior Billing Coordinator

Our Client is a full service commercial law firm based in London’s legal district. They have more than 60 partners and over 300 employees. The Finance department is made up of a central management team, Cashiers, Billing and Credit Control teams.

They are looking for a Senior Billing Coordinator, to join their expanding Billing team.

Responsibilities

• Workload management via multiple inboxes (Billing and Billing Assistants) and Billing workflow.
• Being first point of contact for the Billing teams with day to day queries and escalating to Billing Manager where necessary.
• Liaising with all areas of the business supporting the Billing process.
• Training new joiners on Billing workflow and best practice.
• Assisting with raising pro-forma, engrossing and all other billing related processing including credit notes.
• Ensuring billing queries are dealt with in a prompt and timely manner.
• Preparation for and attendance at monthly WIP meetings for allocated partners.
• Maintain WIP Meeting schedule on a monthly basis.
• Maintenance of Client / Matter rates across the firm and assisting with Annual Rate increases.
• Set up and maintain complex Client Billing requirements.
• Clearance of pro-formas on a monthly basis.
• Processing all WIP write-offs and transfers.
• Other projects and duties as assigned.
• This role will also provide cover for the Billing Manager in their absence, specifically issues in relation to WIP and billing.

Candidate Profile

• Excellent organisational skills to ensure deadlines are met.
• Strong communication skills, with an ability to communicate and build relationships at all levels from senior partners to junior staff.
• Strong technical knowledge of billing applications in Elite 3E.
• Strong technical knowledge of VAT issues applicable to billing of legal services and third party costs.
• Proactive approach and readiness to recommend and implement process improvements.
• Ability to switch from client facing to processing activities as workload requires.

Important Notice

It is Career Legal’s policy, as a matter of courtesy, to respond to all applications within three working days. However because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within three working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future. Thank you.

Career Legal is a Recruitment Agency and is advertising this vacancy on behalf of one of its clients.