Secretariat Manager

Secretariat Manager

£34,905

Band D

Full Time

Swindon (Hybrid working) Up to 3 days a week travel to either Swindon or London Office and occasional travel to other areas.

Open Ended

Closing date: 28 April 2024

Come and join us to work at the heart of senior leadership, governance, and secretariat work. If you love working with people on all levels, can build strong relationships with senior leaders and have excellent attention to detail this is the job for you!!

Job Overview

The Secretariat Manager is responsible for leading the provision of secretarial and administrative support to Senior Leaders and officials, liaising with stakeholders both inside UKRI and wider government. You must be able to react quickly and independently to Secretariat requests, effectively manage inboxes and diaries with the ability to address competing priorities and undertake relevant administrative duties required of a busy Secretariat function.

Responsibilities

· Provide secretariat support to the UKRI board, executive committee, and high-level assurance and decision-making committees of UKRI

· Coordinate the effective management of committee Forward Schedules and Action Logs to ensure committees have a strategic and forward-looking linked programme of work

· Lead management of meeting arrangements, securing meeting dates and venues, liaising with private office colleagues of the senior leadership team

· Lead management of committee papers, including drafting agendas, commissioning papers, liaising with paper authors, providing chair’s briefs and drafting meeting minutes

· Attend planning and agenda meetings with members of UKRI’s senior leadership team and other senior stakeholders

About you

· Knowledge of the essential practical information required to deliver a good governance and secretariat function and the skills required to apply it

· Understanding of legal, regulatory and policy requirements underpinning the governance and secretariat function

· Demonstrable skills and expertise that governance and secretariat professionals practice in their roles

· Ability to act with integrity, independence, and open mindedness in supporting the senior leadership and delivering the team’s responsibilities

To view the full job description please click apply and visit our careers page

Benefits

We recognise and value our employees as individuals and aim to provide a favourable pay and rewards package! We are committed to supporting employees’ development and promote a culture of continuous learning! A list of benefits below;

• An outstanding defined benefit pension scheme
• 30 days’ annual leave in addition to 10.5 public and privilege days (full time equivalent)
• Employee discounts and offers on retail and leisure activities
• Employee assistance programme, providing confidential help and advice
• Flexible working options

How to Apply

Applicants are required to provide an up-to-date CV and a cover letter outlining their suitability for the role. Further information on how to apply is listed on our careers page