School Finance Manager & HR Administrator

Finance and HR Manager (part-time) requiredfor a Catholic primary school based in Saltley, Birmingham. 3 days per week.

Salary Grade 4 (£32076 - £39186 pro rata) Part Time (FTE 0.6 - 3 Days Per Week) therefore 3 day per week salary will be pro rata to above full-time salary.

Required as soon as possible.

Finance Manager & HR Administrator

This is a popular school with enthusiastic, well-motivated and hardworking staff and pupils. The Headteacher and Governors wish to appoint an exceptionally well-organised and experienced Finance and HR Manager to deliver effective school administration, including finance, human resources, Health and Safety, and facilities management.

We pride ourselves on placing the children at the centre of all that we do. We are looking for an individual, to join our team, who is passionate about the crucial role they will play in supporting the education of our young people, enabling them to reach their potential in both their academic and personal achievements.

This is a varied role where no two days are the same, it is essential therefore that the successful candidate must be able to work under pressure, have a high level of personal drive, energy and resilience. The successful candidate will need to possess excellent communication skills and will need to respond effectively to changing priorities, using their initiative as well as having excellent organisation skills. Confidentiality and professionalism are key attributes for this role.

The successful candidate will have a flexible approach to work and will be prepared to undertake a wide range of duties as typical within a busy school office.

With this role, ideally you will need to have finance experience. The HR part of the role is purely transaction processing, posting adverts onto BCC website, chasing references etc. you don’t need to be a HR expert, it is more finance and admin.

In return we are offering an opportunity:

• To work with a highly effective senior leadership team this will give you the scope to develop your talents and expertise.

• An opportunity to develop your management and leadership skills by playing a vital role in the continuing development of our school.

• Commitment to your continued professional development.

• The opportunity to work in a bright and stimulating work environment

Main Purpose

The Finance & HR Manager is responsible for the financial management and HR functions of our school. They will advise on and implement the day-to-day support that enables the school to operate effectively and efficiently and that allows members of the leadership team to focus on teaching and learning.

Duties and responsibilities

Financial Management

In partnership with the Head teacher and Academy finance team, manage the school budget and ensure it is balanced, realistic and represents an effective use of public funds.

Lead on procurement processes, managing tenders where appropriate, conducting due diligence, benchmarking and evaluating suppliers, negotiating deals and ensuring value for money ensuring that the Procurement Policy and Academy Scheme of Financial Delegation are adhered to.

Maintenance of school contracts register, including responsibility for renegotiating or cancelling contracts, updating school records and Academy finance team.

Operation of Access Finance and Budgeting software to record financial transactions, including orders, invoices, journals, credit card expenses and receipts.

Reconciliation and input of monthly payroll control journal.

Oversee banking arrangements ensuring prompt deposit of monies received in school.

Human Resources

In conjunction with the Senior Office Manager be responsible for the school’s Single Central Record ensuring all necessary pre-employment checks are completed and recorded.

Ensure that recruitment, appraisal, disciplinary and grievance policies are administered in accordance with Academy guidelines and employment law.

Advise on HR issues within school and liaise with Schools External HR provider.

In conjunction with the Senior Office Manager be responsible for staff recruitment process to include advertising ensuring that adverts, job descriptions and application forms are current and accessible.

In conjunction with Senior Office Manager input any staff contract/payroll changes, including new starters, leavers, amendments to working hours or allowances and staff overtime.

Oversee Support Staff Performance Management, implement the outcome of the annual performance management process on Oracle HR system including confirmation of salary letters to staff.

Advise the Head teacher on staff absence management and ensure that Managing Attendance procedures are followed consistently in school. Be responsible for communicating with absent staff, arranging OH referrals and appropriate attendance meetings with employee, Head teacher and Employee Relations.

Attend HR meetings and minute taking as required by the Head teacher.

Other

The Finance & HR Manager will be required to safeguard and promote the welfare of children and young people and follow school policies and the staff code of conduct.

A commitment to promote the ethos and values of the school in order to ensure the best outcomes for all pupils.

To undertake any other unspecified duties commensurate with the grading and nature of the role.

RELEVANT EXPERIENCE

Successful management experience in a school or in a relevant field outside education

Experience of Financial management including procurement and reconciliation

Experience of HR policies and procedures

Understanding of data management and confidentiality

Previous use of financial systems

Experience of Birmingham City Council Oracle HR system is desirable.

Education / Qualifications:

Minimum of 5 good grade GCSEs including English and Maths

Relevant finance or HR qualification is desirable.

If you are interested then as a first stage, forward your CV as a word attachment to Frazer and we will send you a full Application Pack.