Receptionist in Law Firm

A renowned Law firm based in Guildford is looking for an Administrator who is happy to be based on a receptionist. The Administrator role is to start ASAP.

Location of the company: Cathedral Square, Guildford

The working hours for this Administrator / Receptionist role are 37.5 hours per week based on a 7.5 hours shift pattern Monday to Friday between 07:30 and 18:00. The core hours of the business are 8.30-5.30 anything outside of those hours are subject to events taking place and requiring all hands on deck. Receptionist duties are 30% of the role and 70% are administrative tasks.

The Administrator /Receptionist role pays a salary £21- £24k depending on experience.

Receptionist duties:
· Keeping the reception area smart and tidy
· To man the company's reception switchboard
· Answering the phone to company standard, transferring the call, and taking messages
· To greet all clients on arrival and assist them in a courteous & helpful manner
· Manage the Reception outlook diary
· Manage five meeting rooms
· To assist the marketing team with in-house events
· Order all lunches, breakfasts & dinner when required

Administrative duties include:
· Ordering all stock and completing monthly stocktake
·Managing incoming/outgoing post
·Scanning post and documents, maps, printing
· Coding and reconciling all invoices
· To work alongside other teams and provide support when needed at the respected office(s)
· Monitor and maintain all internal meeting rooms to a high standard
· Setting up conference calls
· Assist with all travel/hotel booking for internal clients

Administrator / Receptionist skills & experience
· Previous receptionist experience in a Reception/Hospitality role
· High standard of professional appearance
· Ability to work under pressure and tight deadlines