Purchase Order Manager

The Purchase Order Manager will manage and maintain the quality of the processes and data for the payment of services and products for the Authority including for the NLHPP project.

The postholder will liaise with budget holders, consultants and external advisers to obtain scopes and costs for new and anticipated work packages in order to prepare task orders for that work.

The post holder will process invoices for payment and monitor paid costs and resolve issues with disputed invoices.

Job Profile - Purchase Order Manager

• Managing and maintaining the quality of the processes and data for the payment of services and products for the Authority.
• Liaise with budget holders, consultants and external advisers to obtain scopes and costs for new and anticipated work packages in order to prepare task orders and purchase orders.
• Process invoices for payment and monitoring of paid costs, by reviewing, logging and seeking appropriate approvals, as well as managing disputed invoices.
• Assist with change management process, review and implement approved change requests; by preparing new and revised task orders for issuing to vendors and advisers.
• Preparing Budget / Task Order cost reports and liaising with Project Managers to monitor spend against budget
• Prepare and update Budget Monitoring logs for review by budget holders and project managers.
• Supporting the Head of Finance with Year End / Audit preparations
• Review adviser contracts and undertake rates analysis in line with CPI / RPI indices as published by the Office for National Statistics.
• Work closely with the North London Heat & Power Project (NLHPP) Cost Team to provide appropriate forward forecasting of advisers’ costs and construction project costs within the NLHPP programme.
• Attend and contribute to Finance Team meetings to discuss Budget Management, Purchase Orders system set-up, NLHPP project costs and Invoice Processing & Payments.