Projects Office Co-ordinator

Projects Office Co-ordinator

Location: Hereford, HR4
Salary: £24K - £25.5K per annum, DOE
Contract: Full time, Permanent
Benefits: 25 Days Holiday pro rata, Profit Share & Income Protection after initial probation period, Training Budget for All, Summer and Christmas Parties and much, much more!

Oakwrights has been designing bespoke oak framed homes, garden buildings, garages and extensions to exacting specifications since 1999!

We are a thriving and growing company of over 150 employees centred in the beautiful County of Herefordshire.

Whether our customers want to build a beautifully styled family home, extend their grade II listed property or add a little extra space for guests or a child returning from university, the possibilities are endless, but their personal dreams and aspirations are unique, and up to us to provide them!

We are now recruiting for a dedicated and capable individual to work as part of the Projects Department, working with and supporting the Projects team to provide various administration duties, monitoring deadlines and recording data and information.

In addition to this as our Projects Office Co-Ordinator you will assume responsibility for:

• Main Point of Contact for clients (after Project Managers and Designers).
• The department representative whom the client can talk to in the absence of the Project Manager or Designer, who will have an overview of all projects.
• Point of contact for customers, contractors/service providers (Architects, Building Regulations, Groundworkers, Roofers, Fit-out team etc).
• Assisting with organisation of office schedules and administration.
• Booking Site Crew accommodation and cranes, hire equipment.
• Working with the Project Co-ordinator Team to keep projects programme up to date and efficient.
• Management of the site crew schedule including training.
• Create and issue Monday Management Report.
• Create and issue weekly site crew email.
• Communication of site dates with despatches for haulage bookings.
• Material ordering via stock control software.
• Update timescale reports.
• Administration of Site Crew Hours / Timesheets
• Booking Transport
• Booking Holiday Requests.
• Administration of Applications for Payment and Outstanding Payments
• Administration of Guarantees following Completion Payments.
• Responsible for order confirmation from suppliers, such as Joinery etc.
• Taking notes and minutes at Meetings (internal & external).
• Basic Site Van Management (12000 Mile Services Booking & Notice / Annual MOT Booking & Notice / Three Month PAT Testing Scheduling / Weekly Van Inspection Scheduling)
• Glazing department admin tasks including but not limited to glass/material orders.
• Joinery department admin tasks with future potential for training in window designer software.

Hours of work are 40hrs per week from Monday to Friday following one of the following options:

• Start Time 7:15am - 4pm
• Start Time 8:15am - 5pm
• Start Time 9:15am - 6pm

In order to be successful in this role you should have:

• Previous experience working in an office-based role.
• Microsoft office experience essential.
• Familiar with general office procedures.
• To have respectable literacy and numeracy skills
• Some previous experience in the construction industry preferred not essential.

Join our team at TJ Crump Oakwrights and contribute to our commitment to excellence in maintaining our facilities and properties.

To apply, please submit your resume and cover letter detailing your relevant experience by clicking on "APPLY" today!

No agencies please.