Project Manager - Events

Project Manager / Events Project Manager - EVENTS - PHYSICAL, VIRTUAL & HYBRID AGENCY

Fully remote, with 1 x day in a Central London office.

Salary £35-£40k + bens, and an amazing people led company and culture.

Who for?

Welcome to a super creative, capable, and compassionate experiential agency, which offers client the flexibility to engage with events in ways that fit their lives. Bringing audiences together physically, virtually or a combination of the two, they’ll find innovative ways for them to connect with content and with one another. A full-service event agency created in 2009 and operating out of our central London office, delivering events, and drawing inspiration from across the globe.

Super proud to create an inclusive and fun atmosphere to work in. Encouraging regular meetups throughout the year to relax and get to know each other. Running a 'That’s Interesting Programme; where the team contribute things, they find interesting in the events industry and beyond, oftening having company try-outs on new technology, or entertainment services.

Who do we work for?

Proud to have some high-profile clients. The majority are blue chip from financial services to pharma, tech companies to consumers. Servicing work all over the world from Sydney to Dubai, Mexico City to New York. Most of the work covers EMEA.

Purpose

As a self-motivated Project Manager or Events Manager, you will be responsible for delivering projects or workstreams within a larger project or programme and contributing to planning aspects.

You should have knowledge and experience in project management to solve delivery challenges.

Responsibilities

• Upholding the culture by demonstrating and endorsing the company’s beliefs, values, and behaviours.
• Setting, communicating, and maintaining timelines and priorities on every project.
• Engaging and managing suppliers such as venue sourcing, health & safety, catering, technical production, speakers, entertainment, and talent.
• Deliver outstanding customer service in accordance with the Client Servicing Protocol. Deliver a seamless experience for our clients, achieving a minimum of 4/5 on client satisfaction scores.
• Deliver all projects to the client’s expectations, to brief and within the budget.
• Ensure projects are reconciled and information is passed in a timely fashion to Finance for billing. Actively participating in internal and external debriefs for the purposes of review and continual improvement.
• Creating branding briefing documents for events.
• Preparation and ongoing management of budgets, adhering to internal processes including recording quotes, creating PO's, payment schedules, processing invoices accurately and post event reconciliation.
• Preparation of onsite schedules, working/onsite docs, critical paths, health & safety and crisis management documentation to ensure proactive and thorough contingency planning is in place.
• When supporting larger projects; recording and communicating planning updates to the Project Lead/Account Director during the delivery phases
• Managing the travel and accommodation arrangements of the internal team, clients, and suppliers.
• Shipping of event-related materials internationally as required. Experience & Requirements:
• Experience of project management in a relevant industry, producing live, hybrid and virtual events
• Highly organized, approachable, having a very high attention to detail and be highly organised.
• Ability to communicate with clients and colleagues in a calm, professional and friendly manner.
• Highly computer literate with a proven ability to pick up and use new systems or software, including experience of Microsoft Office software.
• Strong focus on customer satisfaction.
• Team player with can-do attitude. Pro-active team member, bringing innovative ideas to the team.
• Administration, liaison, and coordination experience.
• Good verbal, written and interpersonal communication skills.
• Experience using registration platforms (Aventri or Cvent) would be an advantage.

The position would suit: Project Manager, Event Project Manager, Procim Project Manager, Project Manager, Event Manager, Event Project Manager, Event Coordinator, Senior Event Manager, Congress Manager, Event Manager, Logistics Manager, Event Logistics Manager. Live Events Manager, Events Manager Live Events, Junior Project Manager, Junior Event Manager, Junior Producer, Event Producer, Producer, Live Events Producer.

We are urgently recruiting for this need, please contact us asap.

This position would suit: Client Services Director Agency, Agency Client Services Director, Account Director Live Events, Account Director Communications, Client Services Director Events, Events Services Director, Head of Client Services, Director of Client Services, Account