Procurement Coordinator

Job description

The Procurement Support Administrator will be responsible for supporting the AP Manager and other team members by undertaking admin duties, onsite support and training to the business when required and processing and directing all ad hoc Procurement queries both internal and external to the relevant members of the team.

Key Duties and Responsibilities

* Always ensure that the Procurement Support Administrator is focused on customer-centric delivery to both internal and external stakeholders whilst upholding the values and needs of the company.
* To document the supply of services from each active supplier.
* Supporting with the onboarding of new vendors and the management of a vendor master list once created.
* Using SAP to compile data in conjunction with the IT and data support to allow for the creation of strategic Procurement.
* To offer coaching and support to sites face to face to enable their transition to the new Procurement processes.
* Manage all online documents on the intranet to ensure the business has visibility over the most recent policies and procedures.
* Excellent time management skills with the ability to prioritise own workload.
* Administration, filing and clerical support.
* Ensure that the quarterly vendor cull is automated into a single report and is executed promptly.
* To act as an enabler and focal point for all Procurement queries from the business.
* Recognise and manage key stakeholders in the business.
* Maintain internal databases, procurement systems and spreadsheets and provide reports when required, identifying duplicate vendors, and working with internal stakeholders to close down the accounts.
* Answer telephone queries, complaints, and correspondence from all stakeholders both internal and external acting as a single point for upholding policy and procedure.
* A willingness to travel to support sites with training and comprehension of changing Procurement systems.
* Identifying and raising POs for finance/overheads
* Managing the Procurement mailbox and responding to queries within the SLA
* Document all processes.
* Work with payroll to collate all the necessary company car information which is required for P11d.
* Manage and maintain a supplier-preferred vendor listing.
* Negotiate payment terms with vendors.
* Review invoices in Basware, raise contract POs for those costs identified as recurring.
* Office Facilities requirements where needed for the business.

The person

• Experience within Procurement/Purchasing preferred
• Excellent interpersonal skills
• Good level of competence in MS Office products (Word, Excel)
• Good commercial awareness
• Good understanding and previous experience with SAP
• Highly Organised
• Able to manage multiple tasks
• Calm and concise telephone manner Skills
• Ability to take ownership of the completion of discrete tasks
• Well organised and able to prioritise tasks, using judgement to manage/escalate issues.
• Ability to communicate both orally and in writing
• Good interpersonal/stakeholder management skills and ability to interact at all levels
• Ability to complete assigned tasks with limited supervision and within the agreed timeline.
• Pragmatic with a logical and flexible approach to problem resolution
• Ability to adopt a customer-centric approach ensuring that the business stakeholders are satisfied with the service delivered