Personal Assistant

Posted 15 April by XPERT-CAREER LTD
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Role Summary To excel as a personal assistant, you must possess exceptional organizational skills and proven experience in a secretarial capacity. Successful personal assistants are attuned to the needs of managers and operate independently to deliver tailored administrative assistance while upholding strict confidentiality.

Your Responsibilities and Accountabilities:


Establishing and maintaining a comprehensive governance framework across all functions. Serving as the primary liaison between the manager and internal/external clients. Screening and directing phone calls, as well as managing correspondence distribution. Efficiently managing diary schedules and coordinating meetings and appointments. Booking meeting rooms, venues, and events as needed. Facilitating and overseeing Joint Venture Board meetings on a monthly basis. Organizing and overseeing Senior Leadership Team meetings, including agenda preparation, minute-taking, and action item follow-up, both on a weekly and monthly basis. Assisting the Senior Leadership Team in creating documents, reports, and briefing materials for client and stakeholder engagements. Maintaining the diary for the Head of Contract and managing email correspondence on their behalf. Handling communication and coordination with clients, stakeholders, suppliers, and employees. Welcoming and assisting visitors of all levels of seniority. Generating purchase orders in collaboration with procurement. Providing administrative support to the Senior Management Team as needed. Undertaking ad hoc projects as required.

Reference: 52479933

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