Personal Assistant to the Principal 12-month maternity cover

Personal Assistant to the Principal (12-month maternity cover)
£28,000 per annum
Chelmsford, Essex
Monday-Friday, 37 hours

Please note, this is a 12-month maternity cover contract. To be considered for this role, you must be available immediately or at short notice. Due to the nature of the business, you will require a fully enhanced DBS.

My client, a fantastic business in the education sector, is seeking a Personal Assistant to the Principal to join them on a maternity cover contract.

Duties:

• Assisting the Principal & Chief Executive as well as the Assistant to the Director of Governance on a daily basis.
• Maintaining diaries, making appointments and other arrangements as necessary.
• Providing confidential typing service - drafting and preparing general correspondence as required.
• Researching and disseminating information as directed.
• Attending meetings, drafting and preparing agendas, minutes and other associated circulations.
• Producing and circulating schedules.
• Assisting the Director of Curriculum in communication regarding complaints.
• Responsible for the booking / purchasing of ad hoc items - hotels / conferences when required.
• Drafting and circulating emails on behalf of the Principal and Director of Governance.
• Ensuring that all information is readily available for key events including Ofsted inspections.
• Assisting at education events.
• Preparing and distributing timetables for all meetings ensuring the Director of Governance, Principal and Chair of the Corporation are kept informed.
• Arranging meetings for the Corporation and its committees and arranging venues, refreshments etc.
• Preparing draft agendas for Corporation meetings, preparing and circulating agreed agenda to Corporation members.
• Maintaining the Register of members and Register of members' Interests.
• Maintaining the Minute Book's and Confidential Minute Book.
• Assisting the DoG to the Corporation in planning the schedule of Corporation members' terms of office and re-election.
• Distributing information on seminars to Corporation members and booking places, obtaining venue details and arranging payment. Providing assistance to the Corporation members for the reimbursement of expenses.
• Producing a variety of correspondence on behalf of the Corporation.
• Maintaining the governor's intranet portal.
• Dealing with all enquiries and messaged effectively and efficiently.
• Maintaining the filing system.
• Receiving incoming mail and preparing outgoing mail.
• Receiving visitors and offering refreshments.
• Ordering of office materials such as stationery.
• Arranging car parking for visitors.

Previous experience within a similar role is essential to be considered for this role.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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