Personal Assistant to Headmistress

We are working with a fantastic Independent School in West London, who are recruiting for a temporary Personal Assistant to support the Headmistress.

The highly organised and experienced PA to the Headmistress will ensure the smooth running of the school office and providing top-level support to the Headmistress. The successful candidate will be expected to uphold our commitment to safeguarding and promoting the welfare of children and young people.

Role: Personal Assistant to Headmistress 

Duration: 6 weeks with the possibility to go perm

Pay: £20 per hour + holiday pay

Hours: 8:00-4:30 (PA is expected to arrive at 7:45 to be ready for 8) 

Location: West London

Start date: Monday 15th April

Day to day of the role:

• Provide administrative and secretarial support to the Headmistress, including managing her diary and correspondence.
• Take minutes at staff meetings and ensure effective communication of outcomes.
• Deal with incoming communication and redirect or communicate messages internally as necessary.
• Produce documents and reports for meetings and manage the recruitment process for new staff.
• Maintain staff files and monitor staff absence, ensuring compliance with Safeguarding and Health & Safety policies.
• Coordinate the final proofreading and distribution of termly pupil reports.
• Manage data submission for annual census and organise school photographs.
• Provide general office assistance, review office systems, and ensure adequate office cover during holiday periods.
• Attend and assist on Open Days, Open Evenings, and Speech Day.

Required Skills & Qualifications:

• Minimum of 2 years’ experience as a PA with strong interpersonal, administrative, organisational, and communication skills.
• Excellent command of spoken and written English.
• Educated to at least GCSE level, including English and Mathematics at grade A; A Levels or Honours degree desirable.
• Highly organised, systematic, resourceful, and able to manage own time and prioritise workload.
• Typing speed of around 60 words per minute and proficiency in Word, PowerPoint, Excel, Teams, Outlook, and School Management Information Systems.
• Minute taking experience.
• Commitment to ongoing professional development.
• High level of discretion and confidentiality.

Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service. To apply for the PA to Headmistress, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.