Personal Assistant/Admin Assistant

Job Title Admin Assistant/Personal Assistant
Location: London
Duration: 12 months

My high-profile client is recruiting for a Personal Assistant. The role is Full time on site working normal office hours.

Responsibilities
* Diary management and planning which involves working closely and proactively with internal/external senior personal assistants.
* Ensure the team members have all necessary papers/are briefed ahead of meetings.
* Organize international travel including booking flights, transfers, accommodation, meetings and dinners and managing the itinerary to ensure that overseas offices and external parties are kept aware of changes to the schedule.
* Liaising internally with management team and compliance to ensure all pre-approvals are granted on time and in adherence to Bank policies and protocol
* Provide full secretarial cover including scanning, printing, telephone cover, raising technology/facilities requests.
* Handling expenses using Concur System.
* Processing vendor invoices, ensuring they are coded against the correct cost centre.
* "Onboarding" new joiners in the team - ensuring the workplace and systems are set up as required.

Requirements

* Excellent written and oral communication skills

* Proven ability of dealing with staff and clients

* Strong planning and interpersonal skills

* Proactive with strong attention to detail and excellent organisational skills

* Strong work ethics, reliability and discretion.

* Ability to handle sensitive and confidential information

* Advanced Excel, PowerPoint and Word skills

* Ability to multitask and work under pressure

* Flexible with strong initiative and willing to work in a team environment

* Professional appearance and presentation skills

* Highly organized and punctual

* Problem solving capacity

Please apply with an up-to-date CV which must show evidence of the above to be considered. Please be advised if you haven't heard from us within 48 hours then unfortunately your application has not been successful on this occasion, we may however keep your details on file for any suitable future vacancies and contact you.

Pontoon is an employment consultancy, we put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identifies, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive.