Personal Assistant - 12 month FTC

Personal Assistant - 12 month FTC

• Location: Staines (Hybrid)

• Job Type: Full-time

I am recruiting for a Personal Assistant (PA) to provide comprehensive secretarial and administrative support my client - the Managing Director and Director of Land & Planning Team. The ideal candidate will be a key point of contact within the regional business, working closely with the management team. This role requires a proactive and efficient individual who is an effective communicator, capable of anticipating needs and ensuring responsibilities are delivered in a timely and accurate manner.

Day-to-day of the role:

• Manage diaries, arrange meetings, issue agendas, attend all Board Meetings, assist with collating Board Packs, and type and distribute associated minutes.

• Book and arrange travel, transport, and accommodation.

• Assist with office management and perform reception duties as needed.

• Manage 2 direct reports (receptionists on a job share), including PDR conversations and day-to-day support.

• Monitor and review the Managing Director’s emails, and handle typing, copying, and distributing correspondence, minutes, and reports.

• Record and approve departmental holiday and sickness records.

• Maintain the gifts and hospitality register and assist with processing departmental invoices.

• Coordinate regional events and external hospitality.

• Assist with processing expenses and enrolling new starters.

• Circulate communications to the region and handle correspondence and confidential documentation.

Required Skills & Qualifications:

• Proven administrative/secretarial experience.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Excellent organisational skills and attention to detail.

• Ability to prioritise and manage time effectively without supervision.

• Ability to work under pressure and meet deadlines.

• Confident with telephone work and able to multi-task.

• Professional demeanour and ability to build effective working relationships with internal and external stakeholders.

• Exceptional communication skills, both written and verbal.