Payroll Co-ordinator

At Southern Co-op we offer a lot more than just a job. As we are completely owned by our 200,000+ members, we put people first. Become part of the family with Southern Co-op, who are proud to serve local communities and put people first.

We have an exciting opportunity to join our team as a Payroll Co-ordinator. This role is based at our head office in Portsmouth. The role offers hybrid working with a minimum of two days in the office. The office has great amenities with onsite parking and a lakeside shuttle bus service. 

We are seeking an individual to assist and support the Payroll Specialist in the day-to-day activities required for all aspects of payroll and expenses preparation, processing, reconciliation, legislative requirements along with managing our Share Incentive Plan scheme.

What we’re looking for

Your day-to-day tasks will include:

• To assist and support the Payroll Specialist in the day-to-day activities to enable the processing of the four-weekly payroll efficiently and accurately to ensure that all colleagues are paid on time and in accordance with relevant Company policies/processes, current statutory and other regulations.
• To assist with the appropriate verification and audit processes in respect of all changes to colleague payments/deductions and variable timesheet data.
• To assist with the completion of all financial period end processes, including submission of accurate information to HMRC in line with Real Time Information (RTI) requirements, reconciliation, processing and payment of all statutory, regulatory and third-party payments e.g. employment taxes, pension, union, court orders etc.
• To provide advice on payroll queries ensuring best practice and legislative requirements are met while minimising potential risk (financial loss, etc) to the business.
• To respond to enquiries from statutory and other organisations in accordance with General Data Protection Regulations.
• To undertake investigation into specific queries as directed by the Payroll Manager.
• Deputise for the Payroll Specialist when required.
• Keep informed on changes to payroll/employment legislation and statutory requirements.
• Manage our Share Incentive Plan Scheme (SIPS)
• To support the team when required.

Key skills required

• IT literate and a competent user of MS Office
• Hands on experience of payroll operations including involvement in the processing of a full payroll cycle in a high volume, multisite organisation.
• Comprehensive understanding and knowledge of payroll legislation and understanding of PAYE and NIC procedures.
• Strong customer service, interpersonal and communication skills with the confidence to build strong relationships with multiple stakeholders
• Resilient and comfortable managing high volume in a fast-paced environment
• Highly organised approach and strong attention to detail and accuracy
• Good planning and prioritising skills and able to work to strict deadlines
• Good working knowledge of applicable employment tax laws (HMRC, PAYE, Auto-enrolment etc)
• Ability to maintain a high level of confidentiality
• Flexibility to support workload and business requirements outside of standard working patterns when required
• Good working knowledge of payroll best practice - CIPP or similar qualification desirable
• Previous supervisory experience desirable

Company Benefits

• Salary of £27,722
• 31 days of annual leave (incl bank holidays) increasing over time to a maximum of 36 days after 10 years’ service.
• 20% discount in stores
• Healthcare cash plan
• Share incentive plan
• NEST pension
• Cycle-to-work scheme
• Opportunities to develop your skills through apprenticeships and our own in-house training & development programmes