Payroll Assistant

Post: Payroll Assistant

Responsible to: Finance Manager and/or Head of Finance and Business Intelligence

Responsibilities:

• Processing of company payroll every pay period.
• Maintaining the charity’s manual and computerised payroll processing systems and records by collating, calculating and inputting data within the normal monthly accounting periods.
• Assist HR team with calculating Flexi & Holiday allowances including pro-rata calculations for part-time staff.
• Maintaining and adherence to payroll policies and procedures from the organisation staff handbook and ensuring compliance with Employment law and HMRC regulations.
• Completing statutory payroll returns to HMRC for NI and PAYE obligations, and reconciliations to nominal ledger accounts.
• Maintaining Master documentation of Employee Salaries, benefits and deductions.
• Assist HR team in reconciling Holiday and Flexi Leave time to Financial records and Time recording systems.
• Assist HR team in reporting Sickness, Flexi Time and Holiday balances to Management on a monthly basis.
• General payroll administrative tasks as required.
• Other responsibilities as may be agreed from time-to-time.

Person Specification

Essential Criteria:

• Experience of working in a small, busy finance team and possessing effective organisational and financial administrative skills.
• Experience of calculating salaries and relevant payments for staff.
• Experience of processing salaries in a payroll system.
• Experience of supporting staff whom are at a senior level in an organisation.
• IT literate with the ability to use a range of financial management and Microsoft products including Word and Excel.
• Educated to GCSE level or equivalent, including English and Maths.
• Ability to communicate clearly both orally and in writing with a diverse range of stakeholders.
• Able to maintain strict confidentiality.
• Ability to effectively prioritise own workload and support other team members as necessary.
• Able to meet deadlines in a pressured environment.
• Able to work under own initiative and as part of a wider team.

Desirable Criteria:

1. A payroll processing qualification or part qualified working towards a payroll processing qualification.

1. Knowledge and skills in database and payroll accounting packages.

1. Understand the payroll support needs of a complex organisation.