Part-time Reception Administrator

We are looking to recruit a Part-time Receptionist Administrator/Legal Secretary to join our client’s organisation based in Southam. You will be joining a friendly, supportive team and will provide a professional, friendly, helpful, and efficient service to all callers to Reception, either by telephone or in person. You will also provide comprehensive administrative support to a busy Conveyancing department. This opportunity is a P/T permanent job working Mon-Fri, 4 hours per day, 20 hours per week. Our client is flexible with start and finish times. Salary is circa £12,000 - £12,500pa doe plus excellent benefits and free car parking.

Knowledge and Experience:

• Previous experience of working in a similar customer facing and administrative role (previous legal experience is desirable but not essential as training will be given)
• Knowledge of telephone systems and the ability to use telephone system skilfully
• Excellent keyboard skills with a good knowledge of Outlook, Word and Excel
• Excellent client care
• Sound interpersonal and communication skills
• Good organisation and administration skills
• High level of accuracy and attention to detail
• Ability to remain discreet and always maintain client confidentiality

Key Responsibilities:

• Provide reception and administration support
• Answer the telephone promptly in a clear and confident manner
• Receive all scheduled visitors into Reception and notify member of staff immediately on their arrival
• Verifying of Anti Money laundering (AML) documents for Conveyancing correctly before scanning
• Typing and secretarial work within the Conveyancing department
• Scanning and sorting of post for all departments, if requested to do so
• To proficiently use the Firm’s case management system (Training will be given)
• Carrying out the file closing process, preparing files for closing and archiving
• Take payments from clients as required
• Take bookings for meeting rooms
• Ensure that post is opened and distributed
• Ensure that all deliveries to Reception are notified to appropriate person as soon as possible
• To attend Conveyancing and Reception meetings and firm wide meetings