Part Time Property Administrator

Location: Perth
Contract: Permanent/Part time
Hours: Up to 3 days (21 hours) per week; flexible across 4 or 5 days per week.
Salary: DOE
Benefits: Competitive

Bidwells, in partnership with Crown Estate Scotland, is on the lookout for an experienced individual to join our Coastal Management Team as a Property Administrator.
If you're passionate about coastal landscapes, thrive in a fast-paced environment, and have a knack for administration, then we want to hear from you!
In this position, you will be embarking on a fulfilling journey where you'll play a pivotal role in managing Scotland's stunning coastal assets.

About Us:

Bidwells is a leading property consultancy firm with a longstanding partnership with Crown Estate Scotland (CES). For over two decades, we've been entrusted with managing the Crown Estate Scotland Coastal Portfolio, overseeing everything from granting occupancy rights to maintaining positive relationships with tenants and stakeholders.

Job Purpose:

We're seeking a proactive and detail-oriented individual to play a vital role in assisting our Regional Manager for Argyll in coordinating cases, managing administrative tasks, and ensuring smooth operations within the Coastal Portfolio.

What you’ll be doing:

• Support the Regional Manager in handling new agreements, variations, and transactions.
• Manage the application process, from sending out application packs to processing applications.
• Assist in preparing "Heads of Terms" and drafting standard occupancy agreements.
• Liaise with internal teams, applicants, tenants, and CES to ensure cases progress efficiently.
• Provide general administrative support, including handling correspondence and maintaining databases.
• Occasionally accompany the Regional Manager on on-site visits, preparing visit notes and updating databases accordingly.
• Attend internal and client meetings as required.
• Assist in rental accounting and management tasks, including data entry and budget preparation.

About you:

• Excellent administrative and organisational skills.
• Strong verbal and written communication skills.
• Flexible attitude with a willingness to learn and contribute as part of a team.
• Attention to detail and ability to prioritise workload.
• Full driving license.
• Property or marine management experience (desirable but not essential).
• Experience in public-facing roles.
• Access to a car for business purposes.

What’s in it for you?

• Competitive Salary: We recognise and reward talent with generous salary and group bonus scheme
• Comprehensive Benefits: Including up to 8% matched pension, private medical, medical plan, your birthday off work and lifestyle discounts and perks
• Professional Development: Continuous learning, study support and promotion opportunities
• Innovative Culture: Be part of a forward-thinking team at the forefront of industry trends
• Family Friendly: We offer enhanced family leave policies to support individuals close to you

Bidwells is dedicated to fostering a truly inclusive culture of belonging, where everyone can thrive and succeed as their true and authentic selves at every level. We are committed to equal employment opportunity and positively encourage applications from all suitably qualified and eligible candidates regardless of race, sex, gender, gender identity or expression, disability, age, sexual orientation, transgender status, religion or belief. Flexible working requests are considered from day one.

If you're ready to take on an exciting challenge in the property sector and support the management of Scotland's coastal assets, please submit your CV detailing your relevant experience and why you're the ideal candidate for this role.

Agencies: Bidwells does not accept unsolicited resumes and will not be responsible for related fees.

You may have experience in the following: Part-Time Property Coordinator, Property Management Assistant, Real Estate Administrator, Property Operations Associate, Rental Property Clerk, Property Management Specialist, Residential Property Administrator, Property Maintenance Coordinator, Leasing Assistant.

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