PA to Divisional Managing Director & Communications Coordinator

Role overview

• ID: 2024-5271
• Entity: Vistry Works
• Region: Vistry Works
• Department: Admin & Support
• Contract Type: Permanent - Full Time
• Job Location: Leeds, West Yorkshire
• Date Posted: 19.02.2024

We have an exciting opportunity for a PA to Divisional Managing Director & Communications Coordinator to join our team within Vistry Works Division, at our Leeds office. As our PA to Divisional Managing Director & Communications Coordinator, you will be responsible for offering full administrative and organisational support across two operating divisions within Vistry Group, alongside providing PA support to the Divisional Managing Director.

This role would suit an individual with excellent communication skills that already has experience as a PA/Administrator and is looking for a new challenge; ideally you will have experience gained from housebuilding and/or residential construction. 

We are pleased to say, this role can accommodate agile working arrangements.

• Let’s cut to the chase, what’s in it for you...
  • Competitive basic salary and annual bonus
  • Agile working possible (dependent on role)
  • Up to 33 days annual leave plus bank holidays
  • Private Healthcare 
  • Competitive contributory pension scheme
  • Life assurance – 4 x your annual salary
  • Share incentive schemes
  • Employee rewards portal with many more benefits...
• In return, what we would like from you...
  • Behave in line with our company values – Integrity, Caring and Quality
  • Previous experience operating as PA/Administrator
  • Excellent administration skills
  • Strong communication skills (both written and verbal)
  • Confident and assertive communication skills
  • Excellent knowledge of Microsoft Office
  • Excellent command of written English
  • Ability to use discretion and integrity throughout their approach
  • Excellent communication skills
  • Organised and efficient

  Desirable –

  • Marketing and/or communications experience
  • Experience of graphic design/creative communications would be highly desirable

  More about the PA to Divisional Managing Director & Communications Coordinator role...

  • Successfully co-ordinate and be responsible for the Divisional Managing Director’s time: proactively managing diary requirements, scheduling appointments, meeting agendas, board report collation;
  • Prioritising communications including filtering, re-routing and responding to queries in a timely and professional manner, both verbally and in writing;
  • Organising a wide range of meetings and events at internal/external venues, liaising with internal/external contacts as appropriate and ensuring all deadlines are met for key corporate activities (please note that this may involve travel to such locations);
  • Awareness of key stakeholders and prioritisation of/preparation for meetings (including minute-taking at meetings where required);
  • Undertaking a wide variety of administrative duties such as expense claims, mileage submissions, travel itineraries, booking accommodation and credit card reconciliation etc.;
  • Responding to and resolving a wide range of queries from internal and external stakeholders;
  • Support in compiling professional standard presentation materials and documents in Microsoft Office and PowerPoint;
  • Dealing with incoming mail as appropriate and allocate items where possible. When appropriate, originate replies under own signature or prepare drafts/documentation for signature;
  • Regularly collate data from internal systems to create useful analysis reports;
  • Managing the divisional intranet pages/other internal forms of communication and ensure that these are regularly updated and refreshed;
  • Liaising with Group Communications to ensure that relevant information is filtered to the divisions and supporting with marketing good news stories and the success of the divisions within Group;
  • Supporting the overall Divisional objectives e.g. engagement activities and fundraising and charity initiatives.

Finally, let’s tell you a bit more about us...

At Vistry Group, we build more than homes. We develop sustainable communities across all sectors of the UK housing market through our leading housing brands Bovis Homes, Linden Homes and Countryside Homes. Delivered through Vistry Housebuilding, Countryside Partnerships and Vistry Works with the support of Vistry Services, our values of integrity, caring, and quality continue to shape all we do.

We’re proud that our UK Green Building Council membership, 2021 Large Housebuilder of the Year award and status as a UK top-five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating allows us to transform land into thriving spaces. We’re also proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. From memories and communities to worthwhile careers, we’re making Vistry.

Benefits

Agile Working

Offers a flexible way of working.

Annual Leave

Enjoy 28 days’ holiday plus all UK Bank Holidays. There are options to carry leave forwards and buy up to 5 days.

Pension with Legal & General

Eligible employees are auto-enrolled. You contribute 4%, we contribute 6%. Salary Sacrifice and options to increase contributions available.

Volunteer Days

With 2 paid volunteer days a year, you can give back to communities and charities.

Why Vistry

Joining Vistry is just the start of building your perfect career. In return for your passion and skills, we invest in your future, providing all the support and training you need to thrive in your career and realise your potential. Our work is rewarding in itself, but we also offer a range of financial, lifestyle, health and wellbeing benefits, plus plenty of recognition incentives. We value you and everything you help us build as we make Vistry together.