PA to Directors & Vice Presidents

JOB AD:

PA to Directors & Vice Presidents - 16 month Fix Term Contract MUST SPEAK Korean!

Hybrid working - 3 Days in the office, 2 days from home

Location: Weybridge

You will provide a proactive and high standard of support to the Managing Director and Vice President, while managing their diaries to ensure that appointments and meetings are efficiently prioritised, allowing them to make maximum use of operational time. This is a full-time role requiring flexibility and commitment in an interesting and varied environment.

Role and Responsibilities:

Acting as a first point of contact: dealing with correspondence and phone calls

Managing diaries and organising meetings and appointments, often controlling access to the md

Booking and arranging travel, transport and accommodation

Organising meetings, events and conferences

Reminding the md and vice president of important tasks and deadlines

Typing, compiling and preparing reports, presentations and correspondence

Legal administration (grammatical review of documents to be sent to legal, submission of legal matters onto internal legal system and monitoring/progressing of matters through to conclusion)

Managing databases and filing systems

Implementing and maintaining procedures/administrative systems

Liaising with staff, suppliers and clients

Collating and filing expenses

Miscellaneous tasks to support the md and vice president

Administration and support to the hr team

Translating short news summary (English) into Korean

Uploading translated news onto an internal platform for HQ colleagues on a daily basis

Key Requirements:

Excellent communication skills, both orally and written, with a high level of competence with English Grammar

Fluency in the Korean language

Discretion and trustworthiness: you will often be party of confidential information

Flexibility and adaptability, able to work additional hours or be contactable as required

Organisational skills and the ability to multitask

The ability to be proactive and take the initiative

Tact and diplomacy

A knowledge of standard software packages and the ability to learn company-specific software if required.