Office Manager

Office Manager - City of London - £35,000 to £40,000 Dependant on Experience

My client, a successful development and construction consultancy, are seeking a highly experienced Office Manager for their office in the City of London.

If you are looking to join a down to earth firm with an excellent staff retention where everyone is valued as part of the team, this is fantastic opportunity for you!

You will be responsible for overseeing the office management, handling all matters relating to office facilities, supporting the secretarial functions and ensuring the smooth running of the office operations. Opportunity to bring forth your own ideals and proposals to improve service delivery and identifying any problems with the office efficiency.

4+ years Office Management experience is required with experience managing multiple spinning plates.

Responsibilities:

• Maintain and oversee all office and facilities services, including relationships with third party suppliers/contractors including suppliers and/or providers of IT equipment/services, office phones, photocopiers, cleaners, 'handyman' services, engineers, pest control etc.
• Deliver proactive and reactive support to the team, including providing necessary day-to-day assistance and support to colleagues.
• Overseeing any office related projects and reporting opportunities and progress updates to the HR Manager.
• Onboarding new employees
• Monitor all IT assets and communications systems including the fault log and follow up on any outstanding problems logged with the IT consultants
• Coordinate all IT assets for the office
• Oversee that workstations are kept orderly and equipment is in working order; ensure repair/replacement where necessary
• Monitor and keep up to date employee email distribution lists
• Collation of forms completed by employees in the event of lost, stolen or damaged equipment
• Assist with IT troubleshooting where requested
• Renew TV licence annually
• Assist with undertaking all forms of typing required
• Ensure the creation of new operations project files
• Oversee and ensure all post is collated, franked and documented
• Ensure that post received is scanned, saved and distributed to relevant personnel.
• Order office supplies
• Ensure the adequacy of welfare provisions, welfare and undertake inspections of equipment
• Archive files as directed by senior management
• Ensure all team members have an up to date ID card
• Ensure compliance with all contractual, statutory and other common law and regulatory duties
• Obtain all necessary purchase order numbers for external orders
• Alert other colleagues to issues of quality and risk
• Attain minimum amount of relevant training in accordance with the organisation's Training 'BPI' Target
• Complete all required CPD as per the requirements of any professional body with whom you are a member
• Provide awareness training and/or coaching to colleagues and, on occasion, other third parties (e.g Clients and key stakeholders)
• Actively mentor and coach junior colleagues, or where appropriate and in particular where you possess niche knowledge/skills, senior colleagues.
• Ensure you remain up to date and knowledgeable of, and comply with all health and safety policies and procedures
• Promptly raise any health and safety risks you discover and/or believe had not been adequately mitigated

Skills and Experience Required:

• Proven Office Management experience required
• Excellent organisation skills and ability to multi-task
• Fantastic time management skills and ability to prioritise and 'spin plates'
• Approachable with a can-do attitude and good work ethic
• Strong attention to detail and accuracy
• Excellent communication skills - both written and verbal
• Proactive and solutions-oriented mindset
• Self starter who takes initiative and can work autonomously
• Computer literate in Microsoft Office, with strong Excel skills
• Team management would be desirable but not essential

Salary: £35,000 - £40,000 depending on experience
Working Hours: 9am to 5:30pm Monday to Thursday and 9am to 5pm Friday

For more information, please contact Megan on the Business Support team at Dove & Hawk Property Recruitment.

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