Office Manager - Maternity Contract

Office Manager - Maternity cover (4 month contract min)

Salary £25,000 - £28,000 DOE

Silsoe

Office Based /Full Time -  Hours - Mon-Fri 9.00 am -5 30 pm

Our client have an exciting opportunity for an efficient and hard-working Office Manager to join their team on a maternity contract for a min of 4 months to start immediately!

The successful candidate will demonstrate drive, initiative and above all a commitment to providing a full internal and external administrative support service to ensure the smooth running of the team.

Role

The Office Manager role will be instrumental in providing effective, consistent and timely support in the day to day running of the business. Good communication is key to the role, which will include scheduling of projects, administration, procurement of office supplies, and responsibility for the overall smooth running of the office functions. A high level of attention to detail is vital in ensuring compliance with Company legal requirements.

We are therefore seeking a highly organised individual who will undertake an integral role in the co-ordination and delivery of all aspects of the Office administration requirements within our busy and thriving office environment. The ability to effectively multi-task and work to deadlines, to consistently maintain exceptional standards of accuracy and provide outstanding levels of support in an office management function is essential.

This is a maternity cover contract for a minimum of 4 months but this could be extended and to the contract will start immediately!

Key Responsibilities:

• Flexible, proactive and able to provide effective support with all tasks in the office
• Maintaining compliance, including the management of health and safety and fire regulations within the office
• Scheduling of projects using Scoro project management software and fee trackers, and month end reporting.
• Ensuring all queries are dealt with promptly and accurately
• Answering incoming calls and scheduling appointments
• Responding to general emails and postal correspondence with customers and suppliers
• Booking and minuting meetings & effective diary management
• Processing invoices
• Sourcing and ordering of office and kitchen supplies; and keeping these areas clean and tidy
• Point of contact for IT and equipment issues and arranging repairs
• Scheduling contractor/supplier visits
• Filing and archiving of accurate records
• Managing office subscriptions (tenders, software, magazines and online resources)
• Arranging industry exhibitions and conferences, including marketing material
• Updating social media
• Arranging travel and accommodation plans as required
• Supporting with the preparation of material for company audits
• Providing administrative support for the Directors as required
• Processing and tracking of customer orders/quotes
• Co-ordination of staff timesheets and annual leaveAdministrative support
  
  • Effective project management skills and experience in using Project Management software is essential
  • Relevant business administration/business management qualification would be an advantage
  • Proficient in the use of Microsoft Office and other commonly used office packages
  • Strong teamworking skills and the confidence to lead and motivate others
  • A problem solving approach to work

Experience & Qualifications:

The Office Manager will liaise directly with our clients and will therefore be required to maintain exacting standards of professionalism, impeccable verbal and written communication skill and a personable approach to include an exceptional telephone manner and a passion for customer care.

Please apply now!

Please note that at times due to the volume of applications we may not be able to respond to each person individually. If you do not hear from us within 7 days we’re sorry you have not been successful this time. Please do not let this stop you applying for other positions you may be suitable for. Good Luck!

1st Choice Staff Recruitment is an equal opportunities employer and acts as both an Employment Agency & Business.