Office Manager and Personal Assistant

We are seeking an experienced Office Manager with construction industry knowledge to join our clients established team. The Office Manager will provide leadership to the Project Administration team and administrative support to the business. The primary responsibilities include project administration, director support, project administration support, and general office duties.

Main Duties and Responsibilities:

Project Delivery:

• Complete all required project administration tasks for the Build Projects team.
• Produce Operation and Maintenance (O&M) manuals as directed by the project team upon project completion.
• Arrange accommodation for site employees and notify them as necessary.

Director Support:

• Act as a Personal Assistant to Managing Director

Project Administration Support:

• Chair monthly administration meetings.
• Lead and support the Project Administration Team.

General Duties:

• Receive and allocate incoming calls following company procedures.
• Manage room bookings for meetings.
• Maintain the Subcontractor Database.
• Ensure robust implementation of Head Office procedures.

Reports:

• Compile and issue ad-hoc reports as requested.

Health and Safety:

• Comply with and promote effective health and safety procedures in the work area.

General Responsibility:

• Ensure effective customer service and liaison with both internal and external stakeholders.
• Ensure compliance with the provisions of the Data Protection Act 2018.
• Maintain and update knowledge of professional development and relevant legislation to assist in recommending improvements to systems, procedures, and controls.
• Attend supervision, training, and meetings as required.
• Work flexible hours as needed.
• Undertake additional tasks as requested by the Line Manager.
• Ensure adherence to ISO 9001, 14001, and 45001 principles in all activities.

This position requires strong leadership skills, attention to detail, and the ability to effectively manage administrative tasks within the construction industry context. The successful candidate will play a crucial role in supporting project delivery and maintaining efficient office operations.

This role is only suitable for applicants with previous UK based Construction experience, this is not a trainee role. Applicants must currently be in a commutable distance to Oldham.

Please apply with full CV, current salary details and availability for interviews.