Office & Facilities Administrator

OFFICE AND FACILITIES ADMINISTRATOR

(Incorporating Health & Safety)

This is an office-based position

Monday to Friday 08.00 - 16.30

£29,500.00

Plus bonus and benefits.

Reception duties to include:

Answer incoming telephone calls directing to correct personnel

Answer buzzer to let visitors into premises - ensuring Health and Safety is followed and provide basic hospitality when required

Receive and distribute all incoming post

Administration duties to include

Administration of the Health, Safety and Environmental policies of the company

Complete online audits for Safe Constructor and ConstructionLine.

Ensure all Insurance documentation and Health and Safety Certificates are in date and distributed as necessary. Ensure that customers who require this information are updated

Respond to Health & Safety documentation enquiries from customers

Email out trade partner updates

Arrange/conduct Annual Health and Safety Audits, Fire Risk Assessments

Keep Health Safety and Environmental Monitor List and facilities schedule up to date

Assist where necessary with posting/emailing company information

Facilities to include

Arrange quarterly, monthly and annual servicing of all facilities

Perform 3 monthly housekeeping checks

Booking of board room and/or training room when necessary and arrange buffets.

Fire Marshal - we will arrange necessary training

Conduct at least one annual fire drill a year

Arrange HSE meetings/preparation of agenda

Conduct fire alarm testing every Tuesday

Requirements

Meticulous attention to detail

Organisational skills

Good communicator

Good command of the English language both written and spoken

Be a team player

Willing to work with all departments