Office Administrator

Posted 15 May by Ades Ltd
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  • Organising travel for client area members, accommodation and transport.
  • Diary management for the Manager .
  • Assist with the compilation of organisational charts and job descriptions.
  • Tracking of all documents for approval.
  • Ensuring continuous process for Performance Excellence, including scheduling and coordinating annual performance reviews, goals and growth plan reviews.
  • Maintain systems for tracking working hours to ensure all details necessary to ensure payroll is managed monthly.
  • Responsibility for administrative tasks and support when required, holiday/absence etc.
  • Organising meeting schedules and logistics for visitors and visiting teams to the department.
  • Organising department events for goals alignment and reviews, including rooms, meals, supplies and poster preparation.
  • Responsibility for the smooth running of department including supervision of shared resources such as copiers and ordering general stationery supplies and sundries.
  • Management of office facilities and distribution of equipment for new starters within the group, including PPE and equipment appropriate for role.
  • Responsible for the administration of the Health and Safety policy while ensuring the organisation has current health and safety policies in place.
  • Ensure all procurement responsibilities are carried out effectively and within budget.
  • Manage expenses for the department


  • Minimum of 2+ years as an office administrator.
  • Excellent verbal and written communication skills.
  • Effective relationship-building and management skills.
  • Proven track record in administration.
  • Experience of working in a production/factory environment within the food industry.
  • Ms Office Proficiency.
  • Able to use own initiative and work without close supervision.
  • Fluency in Portuguese is an added advantage.

Reference: 52664765

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