Office Administrator

Our lovely client, a growing family residential property agent. They are looking for a proactive Administrator and Front of House to assist, support, and enable their office to run smoothly and efficiently. It is a lovely office environment with a great team.

1 Saturday every 6 weeks is required in the office. With a half day off in lieu in the week.

Duties include but are not limited to ensuring:

• That all post is delivered to the post office and recorded as required.
• That all cheque payments are delivered to the bank and authorised as required.
• That the office & kitchen supplies & equipment are maintained at sufficient levels and ordered in a timely manner.
• That all office equipment is functioning properly and promptly repaired as required.
• That the office is clean and tidy
• That guests are greeted in a professional and appropriate manner and refreshments are offered when appropriate.
• That all general incoming calls are answered, and messages are responsibly taken.
• That all incoming post is opened and distributed as required.
• That all facility management issues for the office are dealt with in a timely manner
• That all health & safety and first aid notices are to date and displayed in the office
• The FRA for the office is done on a regular basis and filled.
• The office TV license is updated annually.
• That the Branding is consistent on all collateral.
• Scan ad-hoc invoices onto the server
• Ensure Boardroom is prepared for meetings.
• Respond to general emails or re-directing where required, in particular those addressed to the Helpdesk. The Helpdesk Outlook folder should be empty at the end of each day.
• Maintain high levels of tidiness at the front desk and reception area.
• Assist with letting/sales enquiries and attend viewings if necessary.
• Take meter readings and ensure correct documentation.
• Assist the residential team where needed.

With regret we cannot respond to unsuccessful applicants.