Office Administrator
Office Administrator
Working hours: 07.00 - 16.30 (on-site)
Salary: starting £29 - 33k P/A
KEY RESPONSIBILITIES
- Taking inventory of office supplies and ordering
- Helping establish, implement, and maintain office procedures.
- Assisting senior management team when needed
- Excellent written and verbal communication
- Manage online and paper filing systems.
- Record office expenditure and manage the budget.
- Maintain supplies of stationery and equipment and staff uniform
- Maintain the condition of the office and arrange for necessary repairs.
- Oversee the recruitment of new staff, sometimes including training and induction.
- Ensure adequate staff levels to cover for absences and peaks in workload by consulting with temping agencies.
- Assist with staff appraisals, performance management and disciplinary administration.
- Promote staff development, engagement, and training.
- Write reports for senior management.
- Review and update health and safety policies and ensure they're observed.
- Check that data protection laws are being adhered to in relation to the storage of data, and review and update policies.
- Arrange regular testing for electrical equipment and safety devices, liaise with suppliers of infrastructure to manage maintenance schedules of equipment.
SKILLS REQUIRED
- Excellent organisational and time-management skills
- Knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and other commonly used office packages
- Strong IT and typing skills.
- The ability to prioritise tasks and work under pressure.
- The ability to manage your workload efficiently.
- Excellent interpersonal, oral, and written communication skills, with the ability to converse at senior and Board level.
- Negotiation and relationship-building skills
- Attention to detail.
- Flexibility and adaptability to changing workloads.
- A problem-solving approach to work
Required skills
- Engineering
- Facilities Management
- Office Administrator
- Office Procedures
Reference: 52370106
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