Mandarin Speaking Asst to Director - Arts Industry - London

This is an amazing opportunity to progress your career within a well respected, Global Gallery, based in London.

The Client requires a full-time Mandarin and English-speaking Assistant to support a senior Director.

The ideal candidate should possess sound organisational and writing skills with a keen attention to detail, the ability to work responsively and with discretion and to make educated and thoughtful decisions, while anticipating the ongoing needs of the Director.

Client liaison/sales support

• Provide the Director with client liaison support and engage with clients in a polite, professional manner where required with a prompt address of their concerns Ensure the Director’s clients are kept up to date with programs (event invitations, online initiatives, etc.)

• Manage logistics around sales, pre or post (shipping, installation, condition reports or framing where required, proactively arrange prompt delivery of a work to the client once paid in full, etc.)

• Draft sales presentations and proposals

• Prepare and update contractual paperwork for consignments, loans, agency agreements.

• Draft sales proposals and presentations in Mandarin and English

• Update auction results for relevant artworks

The Director’s office management

• Schedule and coordinate appointments for the Director, manage their calendar, travel arrangements and itineraries as well as expenses.

• Manage the Director’s office to ensure smooth running of day-to-day operations and the Director’s schedule.

• Maintain integrity of internal information files on the gallery database and the Director’s office record-keeping systems (in excel and google docs) for sales, consignments, offers, client interest lists, client list, etc.

Qualifications and requirements:

• Fluency in Mandarin and English

• Degree in Art History, Arts Business or equivalent experience

• Minimum of 2 years of relevant field experience.

• Proficiency in PC and Mac, Microsoft Office suite, including Excel and Word, as well as Adobe Photoshop, Sketchup, and Google Suite.

• Excellent written and verbal communication skills, time-management and organization.

The company offer an excellent salary / benefit package with the possibility of International Travel