Lettings Administrator

Job Reference: J-0275

Job Title: Lettings Administrator

Job Location: Norwich

Salary: £22,500- £25,000

Days / Hours: Monday- Friday- 9:00- 17:30

Company Overview:

Join a thriving and leading estate and lettings agency with multiple branches, dedicated to delivering outstanding service in the property market. With a reputation for excellence, they are seeking a detail-oriented and organised individual to join the team as a Lettings Administrator. This role is crucial to the smooth operation of the lettings process.

Position Overview: As a Lettings Administrator, you will be responsible for managing the administrative aspects of the lettings process, ensuring efficiency and compliance with company policies. Your role will involve typing up inspection reports, negotiating and producing tenancy agreements, organising property inspections, and generating detailed reports.

Responsibilities:

1. Administrative Duties:
   • Maintain accurate and up-to-date records of all lettings transactions.
   • Process relevant documentation, including tenancy agreements, references, and legal paperwork.
   • Provide administrative support to the lettings team as needed.
2. Property Inspections:
   • Organise regular property inspections and coordinate with tenants and landlords.
   • Document property conditions and report findings to relevant stakeholders.
   • Address and resolve any maintenance issues or concerns identified during inspections.
3. Reporting:
   • Generate comprehensive reports on lettings activities, including rental arrears, property conditions, and lease expirations.
   • Present reports to management and relevant teams, offering insights and recommendations.
4. Lease Negotiations:
   • Collaborate with prospective tenants to negotiate and finalise lease agreements.
   • Ensure all legal and contractual obligations are met during the negotiation process.
   • Communicate terms and conditions clearly to both tenants and landlords.

Qualifications:

• Previous experience in a similar property administrative role, essential.
• Strong organisational and time-management skills with acute attention to detail.
• Familiarity with relevant legal and regulatory requirements in the property sector would be a bonus.
• Proficient in using office software and property management systems.