Legal Secretary - Property

Our Client a Top 100 Law firm with offices close to Guildford Station are seeking an experienced Legal Secretary to join our Residential Property team. Their property team delivers services for residential property transactions and as such, the role offers fantastic variety.

Core Duties will include the following:

Administer files to include opening, closing, archiving and retrieval to ensure that teams are able to respond to legal queries efficiently

Accurately record information in the practice management system provided by members of the team Print and prepare pre completion bundles for client completion.

Handling pre and post completion documentation, paperwork and registrations Drafting of letters, documents, and forms Printing of contracts and letters pertaining to the sale or purchase of a property

Digitising signed contracts and other documents Daily diary management for members of the team.

Inputting important key dates and diarising important actions Arranging appointments, meetings, room bookings for clients and colleagues

Being a point of contact and able to answer queries on behalf of Clients To prepare correspondence, documents and enclosures for despatch using digital dictation and the practice management system as applicable, at all times adhering to the laid down policies and procedures

To assist clients with updates/progress on their cases Produce and email client invoices Assist Fee Earners in the billing and credit control process by liaising with the Fee Earner and accounts and to produce standard financial/time reports and invoices through the system.

Ideal Candidates must have the following:

Accurate typing speed of at least 60 words per minute. Intermediate knowledge of Microsoft Word (including track changes), Outlook, Excel, PowerPoint, research tools and other systems such as case management.

Knowledge of legal terminology, documentation, legal processes, etc. Excellent communication skills and someone who enjoys interacting with people face to face.

Excellent attention to detail.