Legal Secretary/PA

Our client, based in Towcester are seeking a Legal Secretary/PA. To be considered for the role, it is crucial that the candidate has at least 5 years of relevant experience in a senior secretarial and or personal assistant capacity in a busy Law Firm.

DUTIES & RESPONSIBILITIES:

• Preparation of correspondence and documents through audiotyping and word processing
• File management i.e. daily filing on clients’ matters
• File opening, closure, storage and retrieval from archive in accordance with the Firm’sprocedures
• Preparation of mails and enclosures for dispatch, taking utmost care to attach the appropriate enclosures to the right correspondence
• Diary management to include arranging and re-arranging meetings where necessary, settingreminders for key dates, chasing search results and other such reminders to promote excellent client care and ensure smooth running of files.
• Liaise with clients (both face to face and on the telephone), other solicitors, lenders and other parties as instructed by the Director.
• Provide support to other secretaries if required and requested by the Office Manager.
• Answering incoming calls in a professional manner and directing them to the relevant people, taking detailed and useful messages
• Undertaking general administrative duties
• Assisting with accounts queries, postings and billing
• Preparing, editing and formatting documents
• Some legal research for and on behalf of the Director
• Other such secretarial and administrative tasks as necessary and required by the Director and/or Office Manager

To be considered for this role, you must have:

• Excellent organisational skills, and ability to multitask.
• Impeccable time keeping and reliability.
• Impressive communication skills: verbal and written.
• Attention to detail, accuracy, and high-quality work.
• Ability to hit the ground running.
• Ability to work autonomously and as part of a Team - must be a team player.