Junior / Trainee Legal PA - Real Estate law

Trainee Legal PA - Real Estate for a Magic Circle law firm initially on a 12 month fixed term contract basis - FANTASTIC SALARY and PROSPECTS !

The Real Estate team of this magic circle law firm are recruiting for a Trainee Legal PA. The ideal candidate will be someone who is eager to kick-start their career, be proactive and enthusiastic about learning and growing in the role.

This role could suit a college leaver with some admin experience, an Administration Assistant, a Team Assistant or junior PA who is keen to join one of the best law firms in the World !!

Role and responsibilities
General PA Duties - PA support, diary management, management of calls, emails and post etc

• With support from a Senior Legal PA, daily maintenance of diary events and organisation of the day-to-day schedule of fee earners, progressing to include the identification and resolution of potential issues
• Coordinate meetings, to include booking conference rooms, video conference facilities, refreshments, cars and liaison with attendees, external and internal
• Progress to proactive management of fee earners to ensure that they attend meetings on time and with the appropriate documents/presentations
• Respond to telephone calls in a professional manner, gaining an awareness and ability to act as a filter to manage and control calls
• Proactively manage emails, voicemails and general post. With guidance of Senior Legal PA, use initiative to route emails to the appropriate individuals for swift response and action, and ensure that tasks are followed up
• Plan and coordinate travel programmes, to include booking flights, hotels, car transfers and preparation of itineraries etc.
• Prepare holiday/absence handover notes and liaise with team with regard to covering fee earner absences
• With guidance from Senior Legal PA, involvement in Matter Inception process, client care and matter maintenance

Document Support - Preparation of client documentation and correspondence

• Type letters, correspondence, presentations, reports and legal documentation, including digital dictation if applicable
• Proofread all work to ensure that completed documents are delivered accurately and to the appropriate high standard
• Prepare and/or ensure availability of necessary agendas, presentations and meeting papers, including printing and timely distribution

Finance - Coordination and preparation of invoices and all expense claims

• With guidance from Senior Legal PA, gain an understanding of the end-to-end billing process and financial system
• Submit expense claims on behalf of fee earners and maintain copies, ensuring cross-check against Corporate Amex expenditure if appropriate
• Routinely update Intapp Time; complete and close timesheets where appropriate and prompt fee earners where necessary
• Edit time narratives within 3E; print billing guides and prepare invoices

Business Development

• Work with Senior Legal PA to gain understanding of Business Development processes, assisting on client pitches, liaison with Creative Services and Printroom for timely production of documentation

The successful candidate will:

• Show a proactive approach to tasks and situations
• Demonstrate a positive attitude in all aspects of the role
• Maintain trust and confidentiality
• Exhibit good professional communication skills, both oral and written
• Aim to build successful relationships with fee earners to identify individual requirements
• Have an enthusiastic approach to change and adapt to an ever-evolving role
• Ensure flexibility around contracted working hours, taking full responsibility for meeting the requirements of the role
• With support from Senior Legal PA, take responsibility to actively ensure that personal development and IT skills are maintained and improved