Information Officer

The Electoral Commission has an exciting opportunity for an Information Officer to join their team.

Location: London (Office Based or Remote Working)

Salary: £31,406 (London) £29,905 (Homebased)

Job Type: Full - Time, 12 Month Fixed Term Contract

Close Date: 27th of May 2024

About Us:

The Electoral Commission is the independent body which oversees elections and regulates political finance in the UK. We work to promote public confidence in the democratic process and to ensure its integrity.

We offer excellent terms and conditions, including flexible working hours and the opportunity to join the Civil Service pension arrangements (dependant on scheme rules).

Information Officer - The Role:

The purpose of this role is to provide support to the Senior Adviser Access to Information to administrate the process and issue Freedom of Information and Data Protection requests in effectively and within statutory timeframes.

We are seeking to hire someone on a 12 - month contract basis. You will have the option to work either in our London office or remotely from home.

Information Officer - Key Responsibilities:

- Registering requests that meet the criteria set out in the freedom of information and data protection policies and procedures

- Liaise with teams to ensure timely responses are received

- Support teams to search for relevant information (advise on conducting searches of Commission records using key terms according to agreed scope)

- Collate response and documents for release and issue these to the requested

- Prepare the response for online publication by collating the items for release and the response then running appropriate accessibility checking process

- Redact appropriate information for publication

- Co-ordinate and monitor the FOI and DP mailboxes for action and or escalation

- Maintain an up-to-date log of the individual requests in the Tracker

- Work with the Senior Adviser to explore technology and service improvements

Information Officer - You:

Essential:

- Relevant qualification in Information or Records Management at degree level or equivalent experience

- Experience of working in the administration of Data Protection Requests and/or Freedom of - Information administration/advice or similar statutory advice services

- Experience in searching for information across systems and organising search results in a logical format

- Experience developing structured searches and documenting the search and outputs in a standard format

- Experience of handling and developing information processes in SharePoint Online and O365

- Strong organisational skills, with the ability to plan ahead and ensure work is completed in a high quality, timely manner

Desirable:

- Working knowledge of access to information and personal data legislation including Data Protection Act 2018, the UK GDPR, and Freedom of Information Act

- Ability to manage own time effectively in order to meet the statutory timeframes and responsive nature of the role

- Close attention to detail with a thorough and methodical approach to tasks

- Able to follow and complete procedures and processes with minimal supervision

- High level of personal integrity, professionalism and confidentiality

Information Officer - Benefits:

- Benenden Health Care services (health care provision for all staff from day 1 of employment, Services include 24-hour GP access, support services and more)

- Civil Service Pension Scheme

- Interest-free season ticket loan (after 2 months service)

- Generous holiday entitlement of 27.5 days (full time employee) plus public holidays, rising with length of service to 30 days

- Enhanced Family Friendly provisions (for maternity, paternity, shared parental leave, and adoption)

- Flexible, hybrid working or remote working available

- Cycle to Work Scheme (salary sacrifice scheme)

- Reward voucher schemes (via nomination)

Application Process:

We want to attract the broadest range of talented people who are passionate about democracy. The more diverse our workforce, the better we can adapt to and reflect the needs of society.

We welcome applications from all backgrounds and as a staff member you will become part of an inclusive culture, where you will have the opportunity to achieve your full potential and enhance your career through learning and development.

We may use video conferencing tools for the interviews. We will confirm details with shortlisted candidates.

To submit your application for this exciting Information Officer opportunity, please click 'Apply’ now.

The deadline for applications is Monday the 27th of May 2024 at 17:00. Interviews will be held W/C 10th of June 2024.