Head of Property and Facilities

Role - Head of Property & Facilities
Location- Essex (3 days per week on site)
Salary- £85k + £5k car allowance
Your role as a Head of Property and Facilities:
Reporting directly into the Operations Director, you will directly manage a small team including Property Manager, Property Admin, 1 x Facilities Engineer and 1 x Facilities Manager.
Whilst working for a highly recognised retail brand, you will oversee both Property & Facilities functions however we are seeking a candidate who is extremely strong on the Property aspect of the role.
Your duties and responsibilities as a Head of Property and Facilities:
Your Property related duties and responsibilities will include:

• Manage a portfolio of 270 properties including retail stores, commercial office space, car parks and restaurants.
• Directly manage a small team of Property and Facilities professionals.
• To validate and then lead the execution of the agreed property strategy, enabling the business to realise maximum value.
• Maintain relationships and networks with agents, brokers, businesses etc. in order to source and build a pipeline of property acquisitions
• Manage the existing property portfolio- including all maintenance and renewals
• Ensure accurate P&L models are developed for each new unit and development, as well as existing assets
• Support the Operations Director in the development of business cases for rent reviews, disposals, and acquisitions
• Work with relevant third parties to ensure the timely and efficient execution of agreed property portfolio plans, including rent reviews, disposals, and acquisitions, from negotiation through to contract signing
• In conjunction with the Operations Director, maximise concession opportunities, support negotiations and the development of contracts
• Manage dilapidations in a cost effective and commercial manner
• Continually challenge process to drive down costs and increase speed of transactions

Repairs & Management (R&M) & Facilities responsibilities:

• You must have a hands on approach to be successful in this role.
• Deliver a high-quality, cost-effective and professional repairs and proactive and reactive maintenance service programme in line with the business requirements.
• Ensure that the Contractors/ Suppliers sourced to undertake R&M meet Company and legal standards and that there is appropriate rigour and governance in place for their selection.
• Ensure that the company has appropriate arrangements in place to meet its statutory and compliance testing requirements across the estate.
• Manage and oversee store openings/closures from a facilities perspective ensuring the installation/removal of store fixtures and fittings as required
• Develop and manage the annual repairs and maintenance calendar including regulatory inspections
• Manage the logging and dispatch of Fitters waste bags
• Oversee the management of centrally based facilities i.e. the restaurant, car park, post room, stationary, desks and reception ensuring that colleagues receives a timely, supportive and efficient service
• Ensure that there is an effective mechanism in place to record all R&M activities
• Management and resolution of any major complaints, H&S issues, property/landlord requests
• Management of Asbestos as required
• Ensure appropriate risk assessment methodology is in place and used appropriately

Sustainability

• Engage with the group sustainability agenda, ensuring that property, repairs, and maintenance plays its part in achieving the company sustainability goals
• Collect and report on sustainability related data in line with regulatory and company requirements e.g. Carbon Clear data
• Collating Data and obtaining Biff Pak and Repak certificates for the waste carrier and disposal licences for the year.

Budget

• Day to day management of relevant property, facilities and repairs & maintenance budgets (opex and capex).

To be successful in your role, you should have the following skills and experience:

• Significant experience at senior management level across all functionalities within property, R&M and facilities within a multi-site portfolio
• Hands on approach with FM
• Able to commute to Purfleet 3 days per week
• Complete understanding of CDM regulations
• Substantial contract negotiation experience
• Experience leading cross functional teams

If you would like to discuss this role further please contact Jade Whitmore on /

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