Finance & Procurement Assistant

Finance & Procurement Assistant

This role will be responsible for the Finance & Procurement team's administration and will be a first point of contact for both internal and external stakeholders. This role provides an excellent career development opportunity by exposing the postholder to a broad range of financial tasks. There is also room for the postholder to expand and develop the role over time.

Your key tasks and responsibilities will include but not be limited to:

Finance (50%)

· Inputting and maintenance of sales & purchase ledger, accurately logging all relevant information into QuickBooks

· Checking and reconciling company credit cards, expenses and invoices

· Credit control, ensuring overdue invoices are kept to a minimum

· Collating data for management, month start, and month end reports

· Using Microsoft Excel to analyse courier and subcontractor costs

· Assisting the team with the weekly payment runs

· Data entry

· Filing

Procurement (50%)

· Creating purchase orders, bids and RMAs as per business requirements, in line with procurement policies, and send to suppliers

· Contacting suppliers to ensure meeting delivery schedules, to expedite and to alleviate potential supply shortages and or missed deliveries

· Comparing prices, specifications, and delivery dates in order to determine the best bid among potential suppliers

· Responding to customer, supplier and internal team inquiries about order status, changes, or cancellations

· Working closely with our suppliers and project teams to ensure orders are delivered on time in full

· Checking purchase order acknowledgements to ensure orders will be fulfilled to our requirements, highlighting any discrepancies

· Supporting with product and pricing queries

The above is not an exhaustive list of duties and you may be expected to perform different tasks as necessary to meet the overall business objectives of the organisation.