Finance & Procurement Assistant

Finance & Procurement Assistant

This role will be responsible for the Finance & Procurement team's administration and will be a first point of contact for both internal and external stakeholders. This role provides an excellent career development opportunity by exposing the postholder to a broad range of financial tasks. There is also room for the postholder to expand and develop the role over time.

Your key tasks and responsibilities will include but not be limited to:

Finance (50%)

· Inputting and maintenance of sales & purchase ledger, accurately logging all relevant information into QuickBooks

· Checking and reconciling company credit cards, expenses and invoices

· Credit control, ensuring overdue invoices are kept to a minimum

· Collating data for management, month start, and month end reports

· Using Microsoft Excel to analyse courier and subcontractor costs

· Assisting the team with the weekly payment runs

· Data entry

· Filing

Procurement (50%)

· Creating purchase orders, bids and RMAs as per business requirements, in line with procurement policies, and send to suppliers

· Contacting suppliers to ensure meeting delivery schedules, to expedite and to alleviate potential supply shortages and or missed deliveries

· Comparing prices, specifications, and delivery dates in order to determine the best bid among potential suppliers

· Responding to customer, supplier and internal team inquiries about order status, changes, or cancellations

· Working closely with our suppliers and project teams to ensure orders are delivered on time in full

· Checking purchase order acknowledgements to ensure orders will be fulfilled to our requirements, highlighting any discrepancies

· Supporting with product and pricing queries

The above is not an exhaustive list of duties and you may be expected to perform different tasks as necessary to meet the overall business objectives of the organisation.

About you

· Previous experience in a finance role, or experience in an administrative role with a strong understanding of basic accounting principles and processes

· Strong commercial awareness

· Excellent organisation skills and the ability to work under pressure

· IT literate with MS Office skills, with a demonstrable knowledge of basic Excel sums and functions

· Confident communication and interpersonal skills

· Positive with a strong work ethic

· Good attention to detail

· Strong team player who is prepared to help other areas of the business when required

· Procurement experience (desirable but not essential)

As well as a salary of up to £25,000 per annum, we provide the following benefits:

· 25 days' holiday plus bank holidays

· Hybrid working (up to 2 days per week following successful completion of your probationary period)

· Private healthcare (including access to the Babylon app) for you and your dependents after a qualifying period

· Company sick pay

· Life assurance

· Recruitment referral scheme (£500 for each successful referral you make)

· Reward and Recognition scheme

· Excellent professional development opportunities

· Regular team and company social events