Finance Controller & HR Administrator (part time)

Finance Controller & HR Administrator (part time)
Thames Valley / WFH flexibility
C£40k (pro rata) plus benefits

Our client is a highly dynamic, award winning Sustainability and Energy business. They are having a real impact in the commercial property environment, helping customers reduce energy usage, save money and radically reduce their environmental impact.

The Leadership & Management Team are respectful of each others' experience and contributions and are now looking for a highly capable FC & HR Administrator to assist the Team by leading the function, reporting into the CEO.

This is a great opportunity for a self-starter, who wants to be part of a dynamic, growing team in a really important business sector. You will have the ability to work flexibly / WFH, whilst contributing extensively to the company objectives and growth plans.

To apply, please submit your CV and I will be in touch should your credentials fit my client's requirements.

JOB DESCRIPTION:

Finance

Control of all financial processes of the company including:

Accounts Payable

• Processing and coding supplier invoices

• Checking approvals

• Payment Processing

• Creating Purchase Orders when required for sending to suppliers

• Track IT subscription invoices

Accounts Receivable

• Creating of customer invoices

• Managing debtors

• Tracking and creating annual subscription invoices

Bank Account Reconciliation

Managing relationship with our accountants

Payroll

• Submitting New Starter forms

• Submitting instructions monthly to raise the payroll and to then check and approve via the portal

• Making salary payments

• Ensuring payment to HMRC monthly

• Managing year end processes

Expenses processing

• Processing expenses submitted by staff

• Approving or questioning where necessary

• Arranging payment

Monthly reporting

• Control of all month end processes

  • Accruals

  • Prepayments

  • Deferred Income

  • Stock adjustments

  • Variance check

• Close the month and download Balance Sheet/P&L/Cashflow

• Create the monthly reports for CEO to present to the board

VAT returns

• Check VAT returns in Xero

• Download and enter any PVA (postponed VAT accounting) statements to the VAT return

• Submit the VAT return quarterly in Xero

Statutory Filings

• VAT

• EMI reporting

• Confirmation Statements

• Other statutory filings

Cashflow

• Update the weekly cashflow to enable management of funds

Annual Accounts

• Provide details to our accountants to enable them to produce our annual accounts

• Co-ordinate the reporting for claiming of R&D tax credits

HR

Assist in the administration of the HR function, with advice/assistance from our advisors

• Staff Records

• Policies, Staff Handbook

• New Starters - offer letters/contracts (when required) and ensuring all requirements are met for a new joiner

• Leavers - assistance with offboarding

• Annual leave tracking

• Sick leave tracking and admin

• Manage offering salary sacrifice pensions to staff

• Manage administration of a company car

Miscellaneous

Work with the CEO, Board and management team to provide administrative support where needed.

• Administration work involved in the fundraises where necessary, including filings

• Manage the Order to Cash Sheet across the different disciplines

• Manage the stock requirements in conjunction with Customer Success

• Attend Management Meetings to be able to assist in a wider role

Requirements

• Qualified/QBI Finance Manager or similar

• Comfortable to work without supervision

• Ideally SME type background, where you are used to dealing with the entire finance process

• Use of Xero, or similar cloud accounting platform

• Willing to be flexible, and a true team player within the company