Finance Business Support Officer - UK Health Security Agency

Finance Business Support Officer

SEO National - £38,724 - £44,393

Based at UKHSA Porton Down - site-based

Permanent Contract

Finance Business Support Officer

Do you have a strong background in finance and accounting, with experience in managing budgets, payments, and audits in a complex and dynamic environment? If so, we have an exciting opportunity for you!

As the Finance Business Support Officer, you will be part of the Estates, Engineering and Facilities (EEF) department, which is responsible for the engineering function comprising maintenance, validation, and calibration of assets, as well as repairs and capital work. You will report directly to the Operations Manager and work collaboratively with the EEF team to implement and maintain financial tools, processes, and procedures. You will ensure the EEF team follows the UKHSA finance and procedures and adheres to the Engineering Policy.

You will also prepare financial management reports and satisfy the regulatory requirements of internal and external auditors. You will monitor and process payments with the supply chain and the PMC and support the EEF team with funding for operational and business-critical needs. You will communicate proactively and professionally with customers and stakeholders at all levels.

Location

Based at UKHSA - Full-time on-site

*Please be aware that this role can only be worked from within the UK and not overseas. Relocation expenses are not available.*

Working Pattern - Full Time,

Responsibilities section:

The job holder will be required to carry out the following responsibilities, activities, and duties:

• Lead op-ex budget preparation and work with UKHSA stakeholders to set departmental financial objectives and targets.
• Monitor op-ex budgetary expenditure and seek necessary approval from line manager.
• Provide monthly financial reconciliation reporting to EEF management team.
• Contribute to financial reconciliation and year end account management and reporting.
• Verify invoices and supporting information to facilitate approval processes.
• Facilitate work/ purchase order processing and approval processing.
• Lead cap-ex budget preparation and work with UKHSA stakeholders to secure funding in response to asset life cycle replacement plan, forward maintenance plan and any other forecasted cap-ex expenditure initiatives.
• Comply with payment and other financial contractual terms and conditions between UKHSA and supply chain.
• To line manage or supervise colleagues as required.
• Comply with UKHSA financial controls and procedures.
• Comply with UKHSA financial management electronic systems.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

Please see job description attached for full list of duties and competencies associated with the post.

Essential Criteria:

It is important through your application and Statement of Suitability of 1000 words that you give evidence and examples of proven experience of each of the essential criteria (for full details of all essential criteria please refer to the attached job description):

Essential

• Experience within a similar role and has a good amount of commercial awareness
• Experience in financial accounting, budget management, and financial processing
• Knowledge and experience in using MS Excel and financial management systems and databases.
• Excellent numerical and analytical skills
• Interpersonal skills, able to build effective working relationships at all levels and between organisations
• Communication skills with ability to communicate clearly in verbal and written form with direct reports, line manager and other stakeholders at all levels

Desirable

• MSc in a relevant subject
• Experience in a highly regulated industry and conversant with financial auditing and compliance requirements, preferably in the public sector
• Experience of direct supervising or managing staff
• Knowledge and experience in financial management reporting

Please ensure that your statement of suitability does not contain any personal identifiers such as Name, Gender, Location, Marital Status, Sexual Orientation or Religion. The UKHSA operates a fair and open recruitment policy.